Office Manager - Part time

Piaggio Fast Forward; Boston (MA); On-site; USD 28,654,000 - 40,116,000; Part time

Job summary

Piaggio Fast Forward is seeking a hands-on Office Manager to keep our Charlestown, MA workplace running smoothly. This onsite role offers flexible scheduling for roughly 16 hours per week at $25-$35 per hour.

You will handle kitchen supplies, vendor coordination, event planning, and office services, partnering with landlords and vendors to ensure a well-organized daily environment and engaging team events.

Qualifications

• 2+ years in office management, facilities coordination, executive assistance, hospitality, or event planning.
• Strong vendor management skills and comfort holding service providers accountable.
• Excellent organization and follow-through; you catch the details before anyone else notices them.
• Event planning experience, including catering and budget management.
• Clear, friendly communicator who works well across all levels of a company.
• Able to be onsite regularly.

Responsibilities

• Keep the kitchen stocked, track supplies, place orders, manage vendor deliveries.
• Manage the nightly cleaning service, including scheduling, quality checks.
• Serve as the primary point of contact with our landlords and property management on building maintenance, repairs, and access.
• Manage our facilities service vendors.
• Plan and cater monthly Birthdays & Brews.
• Coordinate logistics and catering for quarterly all-hands meetings.
• Book and manage restaurant reservations, travel, and lodging for Board of Directors meetings.
• Plan company outings and seasonal team events.

Skills

Vendor management

Organization

Communication

Budget management

Event planning

Job description

Who We Are

Boston-based company Piaggio Fast Forward Inc. (PFF) was founded in 2015 by the Piaggio Group (the Italian manufacturer that created the iconic Vespa scooter). We are on a mission to build technology products that move the way that people move. To bring products to market today, PFF is solving the problem of robotic interaction with people in dynamically changing environments. We're innovators, neighbors, and creators with a passion for local living and pushing the limits on urban transportation. We support a sustainable mobility ecology with healthy lifestyles and social connectivity available to all, regardless of age or abilities.

About the Role

Hourly rate $25-35 - approximately 16hrs/week

We're a 65-person robotics company in Charlestown, MA looking for a hands-on Office Manager to keep our workplace running smoothly. This is an onsite role with flexible scheduling so you can set a weekly rhythm that works for you, with the need for flexibility to be available for events and quarterly meetings. It's ideal for someone who is highly organized, enjoys hospitality, and takes pride in a well-run office.

Office & Facilities

• Keep the kitchen stocked, track supplies, place orders, manage vendor deliveries
• Manage the nightly cleaning service, including scheduling, quality checks
• Serve as the primary point of contact with our landlords and property management on building maintenance, repairs, and access
• Manage our facilities service vendors

Events & Culture

• Plan and cater monthly Birthdays & Brews
• Coordinate logistics and catering for quarterly all-hands meetings
• Book and manage restaurant reservations, travel, and lodging for Board of Directors meetings
• Plan company outings and seasonal team events

Qualifications & Experience

• 2+ years in office management, facilities coordination, executive assistance, hospitality, or event planning
• Strong vendor management skills and comfort holding service providers accountable
• Excellent organization and follow-through; you catch the details before anyone else notices them
• Event planning experience, including catering and budget management
• Clear, friendly communicator who works well across all levels of a company
• Able to be onsite regularly

How to know you are successful in the role.

The office runs smoothly, employees have what they need, vendors are responsive and accountable, and events feel organized and thoughtful. You anticipate needs, take ownership of the details, and address issues before they become disruptions. Ultimately, you become the trusted person who makes sure the day-to-day workplace experience simply works.

We like you just the way you are.

Diversity fuels our innovation. Inclusion, belonging, equity, and neurodiversity drives our best-in-class culture. We strive to create workplaces where everyone feels empowered to share ideas, grow at their own pace, and work together towards a shared vision while holding each other to a higher standard. For us, DEI&B is the only way forward.

Employment Eligibility Verification

Piaggio Fast Forward participates in E-Verify, an electronic employment verification program operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), to verify the employment eligibility of newly hired employees. Piaggio Fast Forward is an E-Verify Employer, and as such, the company will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.

For more information about E-Verify, please visit the U.S. Citizenship and Immigration Services (USCIS) website: https://www.e-verify.gov/