Part-Time Office Manager | Organization & Admin Lead

Outreach; Chicago (IL); On-site; USD 26,000 - 29,000; Part time

Benefits offered by this job

Employee Assistance Program

Employee Discount

IL Paid Leave

Job summary

Outreach and Puente del Pueblo are seeking an organized, dependable Office Manager to support daily operations and ensure the office runs smoothly in Chicago, IL. This role partners with the Site Director and serves staff, volunteers, and community partners.

The position is part-time (about 20 hours per week) with a flexible schedule established with the Site Director based on program needs. Fluency in Spanish is strongly preferred and a commitment to Outreach's mission is expected.

Qualifications

• 2+ years of administrative, office management, or related experience.
• Strong organizational skills with the ability to handle multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and other office software.

Responsibilities

• Provide administrative support to the Site Director and Puente team.
• Manage calendars, schedule meetings, coordinate appointments, and send reminders.
• Prepare agendas, presentations, reports, forms, and other meeting materials.
• Take meeting minutes and track follow-up tasks and deadlines.
• Maintain organized electronic and paper filing systems.
• Coordinate office communications, mail, supplies, and administrative requests.
• Assist with data entry, reporting, recordkeeping, and database management.
• Support office operations, equipment needs, and vendor coordination.
• Help improve administrative systems and processes to increase efficiency.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Word

Excel

Outlook

Job description

Outreach and Puente del Pueblo are seeking an organized, dependable Office Manager to support daily operations and ensure the office runs smoothly in Chicago, IL. This role partners with the Site Director and serves staff, volunteers, and community partners.

The position is part-time (about 20 hours per week) with a flexible schedule established with the Site Director based on program needs. Fluency in Spanish is strongly preferred and a commitment to Outreach's mission is expected.