Office Manager

Outreach; Chicago (IL); On-site; USD 26,000 - 29,000; Part time

Benefits offered by this job

Employee Assistance Program

Employee Discount

IL Paid Leave

Job summary

Outreach and Puente del Pueblo are seeking an organized, dependable Office Manager to support daily operations and ensure the office runs smoothly in Chicago, IL. This role partners with the Site Director and serves staff, volunteers, and community partners.

The position is part-time (about 20 hours per week) with a flexible schedule established with the Site Director based on program needs. Fluency in Spanish is strongly preferred and a commitment to Outreach's mission is expected.

Qualifications

• 2+ years of administrative, office management, or related experience.
• Strong organizational skills with the ability to handle multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and other office software.

Responsibilities

• Provide administrative support to the Site Director and Puente team.
• Manage calendars, schedule meetings, coordinate appointments, and send reminders.
• Prepare agendas, presentations, reports, forms, and other meeting materials.
• Take meeting minutes and track follow-up tasks and deadlines.
• Maintain organized electronic and paper filing systems.
• Coordinate office communications, mail, supplies, and administrative requests.
• Assist with data entry, reporting, recordkeeping, and database management.
• Support office operations, equipment needs, and vendor coordination.
• Help improve administrative systems and processes to increase efficiency.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Word

Excel

Outlook

Job description

Description

Outreach is a Christian community service organization providing counseling, case management, youth development, older adult service, and community development. For 50 years, Outreach has changed the lives of thousands of individuals, children, youth, and families in DuPage County, IL, and we are seeking to hire a diverse staff of highly competent professional employees to pursue Outreach’s mission to restore hope and provide opportunities for people to become all that God intends them to be.

Puente del Pueblo is seeking an organized, dependable, and service-minded Office Manager to help support daily operations and ensure our office runs smoothly. This role works closely with the Site Director and serves as a key administrative resource for staff, volunteers, and community partners.

Benefits and Compensation:

$19 - $21/hour – per hour, based on experience and qualifications.

Employee Assistance Program and Employee Discount.

IL Paid Leave.

Schedule

• Part-time, approximately 20 hours per week
• Flexible schedule established with the Site Director based on program and office needs

Key Responsibilities

• Provide administrative support to the Site Director and Puente team.
• Manage calendars, schedule meetings, coordinate appointments, and send reminders.
• Prepare agendas, presentations, reports, forms, and other meeting materials.
• Take meeting minutes and track follow-up tasks and deadlines.
• Maintain organized electronic and paper filing systems.
• Coordinate office communications, mail, office supplies, and administrative requests.
• Assist with data entry, reporting, recordkeeping, and database management.
• Support office operations, equipment needs, and vendor coordination.
• Help improve administrative systems and processes to increase efficiency and organization.
• Provide administrative support for the annual Christmas Store, including meeting coordination, communications, and event preparation.
• Assist with special events, staff meetings, and community activities as needed.
• Maintain confidentiality of participant, family, employee, financial, and organizational information.

Outreach complies with all applicable state and federal laws pertaining to nondiscrimination in employment, including nondiscrimination on the basis of race, color, sex, national origin, age, and disability. As a religious organization, Outreach reserves the right to make employment decisions based on its religious identity, as permitted by state and federal law.

Requirements

• Minimum of two years of administrative, office management, or related experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and other office software.
• Ability to learn and utilize organizational databases and administrative systems.
• Strong attention to detail and ability to handle confidential information with discretion.
• Ability to work effectively with staff, volunteers, community partners, and families from diverse backgrounds.
• Spanish-speaking candidates are strongly preferred.
• A commitment to Outreach's Statement of Mission & Faith.