Part-Time Office & Facilities Manager

uAvionix Corporation; Whitefish (MT); On-site; USD 25,000 - 33,000; Full time

Job summary

uAvionix is seeking a highly organized, dependable, and proactive Part-Time Office Manager to support the day-to-day operations of a busy manufacturing location. This position serves as a key point of contact for employees, visitors, vendors, and contractors and helps ensure the office and facility operate efficiently, professionally, and safely.

The ideal candidate is a hands‑on self-starter who enjoys a fast-paced environment, can effectively manage multiple priorities, and is comfortable

Qualifications

• 2+ years of office administration, office management, facilities coordination, or related experience.
• Experience supporting a manufacturing, engineering, technology, or similarly fast-paced environment.
• Strong organizational and time-management skills with the ability to manage competing priorities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to work independently and exercise good judgment.
• Professional, approachable, and service-oriented demeanor.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Comfortable working in a manufacturing environment and interacting with employees at all levels of the organization.

Responsibilities

• Manage the day-to-day administrative needs of the office and manufacturing location.
• Serve as the primary point of contact for visitors, vendors, contractors, and employees.
• Maintain a professional, organized, and welcoming office environment.
• Coordinate office supplies, equipment, furniture, and other facility needs.
• Monitor inventory of office and common-use supplies and place orders as needed.
• Coordinate incoming and outgoing mail.
• Assist with facility maintenance requests and coordinate with landlords, vendors, and service providers.
• Support building access, keys/badges, parking, and other site-related needs.
• Coordinate office meetings, conference rooms, catering, and company events as needed.
• Help maintain common areas, kitchens, conference rooms, and other shared spaces.
• Help coordinate visitors and vendors entering the manufacturing area and ensure appropriate site procedures are followed.
• Support site safety initiatives and assist with maintaining required workplace postings, documentation, and records.
• Help coordinate employee training, meetings, and other site activities.
• Identify operational issues and proactively work to resolve them or escalate them to the appropriate person.
• Assist with scheduling meetings and coordinating calendars.
• Support onboarding activities for new employees, including workspace preparation, supplies, badges/access, and other site logistics.
• Assist HR with employee communications, events, and administrative activities.
• Serve as a helpful resource and point of contact for employees at the location.
• Help create a positive, professional, and collaborative workplace environment.
• Assist with employee events, celebrations, lunches, and other team activities.
• Respond to employee questions and direct them to the appropriate company resource when needed.
• Demonstrate a customer-service mindset in supporting employees, managers, and visitors.
• Manage and maintain the uAvionix eBay store.
• Assist with process documentation.
• Other related duties as assigned.

Skills

Organizational skills

Time management

Verbal and written communication

Independent work

Tools

Microsoft Office

Job description

uAvionix is seeking a highly organized, dependable, and proactive Part-Time Office Manager to support the day-to-day operations of a busy manufacturing location. This position serves as a key point of contact for employees, visitors, vendors, and contractors and helps ensure the office and facility operate efficiently, professionally, and safely.

The ideal candidate is a hands‑on self-starter who enjoys a fast-paced environment, can effectively manage multiple priorities, and is comfortable