Part-Time Office & Facilities Coordinator - Flexible Hours

Owen Harkey & Associates Llc; Phoenix, Northern (AZ, KY); Hybrid; USD 25,000 - 34,000; Part time

Job summary

OH Partners is seeking a part-time Office and Facilities Coordinator to keep our Phoenix office running smoothly. You’ll manage facilities, vendor relationships, and basic IT device support, working as a team of one while staying connected to our HR and operations group.

The role offers flexible scheduling (15–20 hours/week) with core coverage and a path to permanency based on performance. Local on-site work with occasional vendor interactions is expected.

Qualifications

• Must have 3+ years of office and facilities administration experience.
• Experience managing vendor relationships.
• Self-starter who can work autonomously with minimal oversight.
• Strong customer service and relationship-building with employees, leadership, and vendors.
• Excellent organization and attention to detail.
• Familiarity with basic office/IT equipment (Mac/PC); Google Workspace is a plus.
• Discretion with confidential information.
• High school diploma required; Office Management certification a plus.

Responsibilities

• Partner with IT vendor on device maintenance, audits, and help desk tickets.
• Keep cafe, kitchen, and copier areas stocked and organized.
• Receive, sort, and distribute mail and deliveries.
• Manage office supply inventory and reordering.
• Be the main contact for building management and facilities needs.
• Coordinate with vendors on office services.
• Order meals for company events and support event logistics.
• Support HR projects like employee engagement initiatives.
• Handle day-to-day details to keep the office running smoothly.

Skills

Vendor management

Autonomous work

Customer service

Organization

Communication

Tech familiarity

Discretion

Attention to detail

Education

High school diploma

Office Management certification

Tools

Mac

PC

Printers & copiers

Google Workspace

Job description

OH Partners is seeking a part-time Office and Facilities Coordinator to keep our Phoenix office running smoothly. You’ll manage facilities, vendor relationships, and basic IT device support, working as a team of one while staying connected to our HR and operations group.

The role offers flexible scheduling (15–20 hours/week) with core coverage and a path to permanency based on performance. Local on-site work with occasional vendor interactions is expected.