Office and Facilities Coordinator

Owen Harkey & Associates Llc; Phoenix, Northern (AZ, KY); Hybrid; USD 25,000 - 34,000; Part time

Job summary

OH Partners is seeking a part-time Office and Facilities Coordinator to keep our Phoenix office running smoothly. You’ll manage facilities, vendor relationships, and basic IT device support, working as a team of one while staying connected to our HR and operations group.

The role offers flexible scheduling (15–20 hours/week) with core coverage and a path to permanency based on performance. Local on-site work with occasional vendor interactions is expected.

Qualifications

• Must have 3+ years of office and facilities administration experience.
• Experience managing vendor relationships.
• Self-starter who can work autonomously with minimal oversight.
• Strong customer service and relationship-building with employees, leadership, and vendors.
• Excellent organization and attention to detail.
• Familiarity with basic office/IT equipment (Mac/PC); Google Workspace is a plus.
• Discretion with confidential information.
• High school diploma required; Office Management certification a plus.

Responsibilities

• Partner with IT vendor on device maintenance, audits, and help desk tickets.
• Keep cafe, kitchen, and copier areas stocked and organized.
• Receive, sort, and distribute mail and deliveries.
• Manage office supply inventory and reordering.
• Be the main contact for building management and facilities needs.
• Coordinate with vendors on office services.
• Order meals for company events and support event logistics.
• Support HR projects like employee engagement initiatives.
• Handle day-to-day details to keep the office running smoothly.

Skills

Vendor management

Autonomous work

Customer service

Organization

Communication

Tech familiarity

Discretion

Attention to detail

Education

High school diploma

Office Management certification

Tools

Mac

PC

Printers & copiers

Google Workspace

Job description

At OH Partners, we create curiosity. We believe the best ideas don't just capture attention, they change perceptions, spark emotion, and inspire action. We create work that cuts through the ordinary, earns second looks, and builds lasting connections between brands and people.

About the Role

We're looking for an organized, resourceful Office and Facilities Coordinator to keep our office running smoothly, part-time. You'll be the go-to person for everything from facilities and vendor coordination to basic IT device support, working independently as a \"team of one\" while staying connected to our broader HR and operations team.

This role is built for flexibility. We know great candidates are often balancing other commitments - family responsibilities, another part-time role, school, or something else entirely. We're happy to work with you to set a consistent weekly schedule (mornings, mid-day, whatever fits) as long as the core coverage needs of the office are met.

What You'll Do

• Partner with our IT vendor on device maintenance, audits, and help desk tickets
• Keep the cafe, kitchen, and copier areas stocked and organized
• Receive, sort, and distribute mail and deliveries
• Manage office supply inventory and reordering
• Act as the main point of contact for building management and facilities needs
• Coordinate with vendors on office services
• Order meals for company events and support event logistics (IT and administrative)
• Support HR projects like employee engagement initiatives
• Handle the day-to-day details that keep an office running well

What You Bring

• 3+ years of office and facilities administration experience
• Experience managing vendor relationships
• A self-starter mindset - you're comfortable working autonomously with minimal oversight
• Strong customer service instincts and the ability to build trust with employees, leadership, and outside vendors alike
• Excellent organization and attention to detail
• Comfort with basic office/IT equipment (Mac, PC, printers, copiers); Mac and Google Workspace experience a plus
• Strong communication skills, written and verbal
• Discretion with confidential information
• High school diploma required; Office Management certification a plus

Good to Know

• This role begins as a temporary position, with the opportunity to convert to a permanent position based on performance and business needs. We expect this role to run at least through the end of the year.
• This is an on-site role with occasional movement around the building for vendor and facilities needs
• Some local travel for errands or vendor visits
• Ability to lift up to 15 lbs at times
• Schedule: flexible within a Monday-Thursday window, 8:00 AM-5:00 PM (exact days/hours negotiable to total 15-20 hrs/week)

Why Join Us

You'll be at the center of a fast-moving creative agency, working closely with leadership, keeping the operational backbone running so our teams can focus on the work. It's a place built on direct access and real ownership, and that's true whether you're pitching a campaign or keeping the office running.