Part-Time Office & Events Coordinator - Travel Required

CVAUSA; Celebration (FL); On-site; USD 17,000 - 25,000; Part time

Job summary

CVAUSA is seeking a detail‑oriented Office Support Specialist to join our Celebration, FL team on a part‑time basis. This role provides essential administrative and logistical support to keep day‑to‑day operations running smoothly.

You will handle scheduling support, meeting logistics for annual in‑person and virtual events, travel coordination, and presentation materials, with opportunities to grow within our cardiovascular network.

Qualifications

• Strong organizational skills and attention to detail.
• Clear written and verbal communication skills.
• High proficiency in Microsoft Office, especially PowerPoint and Outlook; Word and Excel also expected.
• Prior administrative or office support experience is required.
• Ability and willingness to travel for two annual in-person meetings, including overnight stays and extended/long working hours during the event.

Responsibilities

• Provide general administrative support
• Assist with Outlook scheduling, calendar coordination, and correspondence as requested
• Support the Office Coordinator with day-to-day office logistics, shipping needs, and errands
• Support the MLB BLB meetings from planning through execution, including pre-meeting prep, onsite setup, and day-of logistics; travel and extended hours during events
• Assemble and format presentation materials for meetings and events
• Assist with coordination of logistical details for meetings and events, including venue arrangements, hotel accommodations, and travel coordination
• Order and track office supplies and inventory
• Assist with special projects and administrative tasks as assigned

Skills

Organizational skills

Communication skills

MS Office proficiency

Travel willingness

Tools

PowerPoint

Outlook

Word

Excel

Job description

CVAUSA is seeking a detail‑oriented Office Support Specialist to join our Celebration, FL team on a part‑time basis. This role provides essential administrative and logistical support to keep day‑to‑day operations running smoothly.

You will handle scheduling support, meeting logistics for annual in‑person and virtual events, travel coordination, and presentation materials, with opportunities to grow within our cardiovascular network.