Office Support Specialist (Part-Time)

CVAUSA; Celebration (FL); On-site; USD 17,000 - 25,000; Part time

Job summary

CVAUSA is seeking a detail‑oriented Office Support Specialist to join our Celebration, FL team on a part‑time basis. This role provides essential administrative and logistical support to keep day‑to‑day operations running smoothly.

You will handle scheduling support, meeting logistics for annual in‑person and virtual events, travel coordination, and presentation materials, with opportunities to grow within our cardiovascular network.

Qualifications

• Strong organizational skills and attention to detail.
• Clear written and verbal communication skills.
• High proficiency in Microsoft Office, especially PowerPoint and Outlook; Word and Excel also expected.
• Prior administrative or office support experience is required.
• Ability and willingness to travel for two annual in-person meetings, including overnight stays and extended/long working hours during the event.

Responsibilities

• Provide general administrative support
• Assist with Outlook scheduling, calendar coordination, and correspondence as requested
• Support the Office Coordinator with day-to-day office logistics, shipping needs, and errands
• Support the MLB BLB meetings from planning through execution, including pre-meeting prep, onsite setup, and day-of logistics; travel and extended hours during events
• Assemble and format presentation materials for meetings and events
• Assist with coordination of logistical details for meetings and events, including venue arrangements, hotel accommodations, and travel coordination
• Order and track office supplies and inventory
• Assist with special projects and administrative tasks as assigned

Skills

Organizational skills

Communication skills

MS Office proficiency

Travel willingness

Tools

PowerPoint

Outlook

Word

Excel

Job description

ABOUT

Cardiovascular Services of America (CVAUSA) is the largest private and independent cardiology network in the United States. Our inclusive and diverse network brings together top cardiovascular specialists and thought leaders who offer regional perspectives and a broad strategic vision for the future of patient care.

Who we are and what we do:

Headquartered in Orlando area, Cardiovascular Associates of America aims to bring the best cardiovascular physicians in one network with the common mission of saving lives, reducing costs, and improving patient care through clinical innovation. Through CVAUSA’s physician-centered practice management model, physicians drive clinical care and their practice culture, while benefiting from the business expertise and shared resources available through CVAUSA for better patient outcomes.

About the Role

We’re looking for a detail-oriented, reliable Office Support Specialist to join our team on a part‑time basis. This role provides essential administrative and logistical support across the company, helping keep day‑to‑day office operations running smoothly. It’s a great opportunity for someone who enjoys variety, thrives on staying organized, and wants to grow within a company that values initiative.

What You’ll Do

• Provide general administrative support
• Assist with Outlook scheduling, calendar coordination, and correspondence as requested
• Support the Office Coordinator with day‑to‑day office logistics, shipping needs, and errands
• Support the MLB BLB (Medical Leadership Board and Business Leadership Board) meetings from planning through execution — including pre‑meeting preparation, onsite setup, and day‑of logistics. This role is essential to the meeting's success and requires travel, overnight accommodations, and extended working hours during the event. The company currently hosts two in‑person meetings and one virtual meeting a year.
• Assemble and format presentation materials for meetings and events, compiling content developed by others into a polished, consistent master deck
• Assist with coordination of logistical details for meetings and events, including venue arrangements, hotel accommodations, and travel‑related coordination as needed
• Order and track office supplies and inventory
• Assist with special projects and administrative tasks as assigned

What We’re Looking For

• Strong organizational skills and attention to detail
• Comfortable managing multiple tasks and shifting priorities
• Clear written and verbal communication skills
• High proficiency in Microsoft Office required, particularly PowerPoint and Outlook (calendar management, email organization, meeting scheduling); working knowledge of Word and Excel also expected
• A proactive, can‑do attitude and willingness to learn
• Prior administrative or office support experience is required
• Ability and willingness to travel for two required annual in‑person meetings, including overnight stays and extended/long working hours during the event

Reports to:

Office Manager Employment Type: Part‑Time Location: On‑site, CVAUSA National Support Office, Celebration, FL Schedule: 20 – 24 hours per week