Part-Time Office & Events Coordinator – Renewables

TotalEnergies; Berkeley (CA); On-site; USD 48,000 - 55,000; Part time

Job summary

Integrated Power USA, supported by TotalEnergies, is seeking a part-time Office Administrator based in Berkeley, CA. The role involves coordinating office operations, onboarding new hires, vendor management, and basic IT support to maintain a smooth daily workflow.

You will act as a friendly frontline contact, handle mail, schedule tasks, and assist with events while ensuring safety and compliance in a dynamic renewables environment.

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred.
• At least 1 year of experience in an office environment.
• Technically savvy; able to troubleshoot basic IT issues.
• Proficiency with Microsoft Office applications including SharePoint.
• Strong customer service and interpersonal skills.
• Friendly, service-oriented personality.
• Experience with event planning is a plus.
• Ability to work independently and proactively identify office needs.
• Interest in renewables industry and open to supporting project development.
• Comfortable in a fast-paced environment.
• Notary a plus.

Responsibilities

• Serve as point of contact to building management and communicate important updates to staff.
• Greet office visitors and connect guests with the right personnel.
• Office safety point of contact.
• Monitor and order inventory for office and break room supplies.
• Submit work orders and schedule repairs for office space and equipment.
• Coordinate with IT on technical issues (AV system, phones, WiFi).
• Coordinate and support onboarding for new hires, including scheduling onboarding activities, managing access, and ensuring a smooth first day.
• Manage schedules for conference and community spaces.
• Maintain Outlook lists and shared calendars.
• Organize events, lunches, and office decorations.
• Manage mail and packages; prepare mailings and mail merges.
• Project coordination, data entry, and corporate reporting support.
• Vendor management for the office; invoice and PO processing.
• Office expansion or space-related projects as needed.
• Serve as notary when needed.
• Act as primary contact for office vendors including onboarding in MBC.

Skills

Office administration

Customer service

Microsoft Office

SharePoint

Notary

Education

High school diploma or GED

Associate or bachelor's degree preferred

Tools

IT troubleshooting

Job description

Integrated Power USA, supported by TotalEnergies, is seeking a part-time Office Administrator based in Berkeley, CA. The role involves coordinating office operations, onboarding new hires, vendor management, and basic IT support to maintain a smooth daily workflow.

You will act as a friendly frontline contact, handle mail, schedule tasks, and assist with events while ensuring safety and compliance in a dynamic renewables environment.