Part-Time Office Coordinator (Contract)

TotalEnergies; Berkeley (CA); On-site; USD 48,000 - 55,000; Part time

Job summary

Integrated Power USA, supported by TotalEnergies, is seeking a part-time Office Administrator based in Berkeley, CA. The role involves coordinating office operations, onboarding new hires, vendor management, and basic IT support to maintain a smooth daily workflow.

You will act as a friendly frontline contact, handle mail, schedule tasks, and assist with events while ensuring safety and compliance in a dynamic renewables environment.

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred.
• At least 1 year of experience in an office environment.
• Technically savvy; able to troubleshoot basic IT issues.
• Proficiency with Microsoft Office applications including SharePoint.
• Strong customer service and interpersonal skills.
• Friendly, service-oriented personality.
• Experience with event planning is a plus.
• Ability to work independently and proactively identify office needs.
• Interest in renewables industry and open to supporting project development.
• Comfortable in a fast-paced environment.
• Notary a plus.

Responsibilities

• Serve as point of contact to building management and communicate important updates to staff.
• Greet office visitors and connect guests with the right personnel.
• Office safety point of contact.
• Monitor and order inventory for office and break room supplies.
• Submit work orders and schedule repairs for office space and equipment.
• Coordinate with IT on technical issues (AV system, phones, WiFi).
• Coordinate and support onboarding for new hires, including scheduling onboarding activities, managing access, and ensuring a smooth first day.
• Manage schedules for conference and community spaces.
• Maintain Outlook lists and shared calendars.
• Organize events, lunches, and office decorations.
• Manage mail and packages; prepare mailings and mail merges.
• Project coordination, data entry, and corporate reporting support.
• Vendor management for the office; invoice and PO processing.
• Office expansion or space-related projects as needed.
• Serve as notary when needed.
• Act as primary contact for office vendors including onboarding in MBC.

Skills

Office administration

Customer service

Microsoft Office

SharePoint

Notary

Education

High school diploma or GED

Associate or bachelor's degree preferred

Tools

IT troubleshooting

Job description

About Integrated Power USA

At Integrated Power USA, we're helping shape the future of energy in North America. As TotalEnergies' integrated power platform, we develop, build, operate, and grow a diverse portfolio of solar, wind, battery storage, and flexible generation assets that deliver reliable, affordable, and lower-carbon electricity across the United States & Canada.

Contexte et environnement

Backed by the global ambition of TotalEnergies to accelerate the energy transition, Integrated Power USA is rapidly expanding a portfolio of approximately 35 GW of renewable, storage, and thermal generation projects that are operating, under construction, or in development. From developing innovative energy solutions to navigating some of the country's most dynamic power markets, our teams are at the forefront of building a cleaner, more resilient energy future.

Joining Integrated Power USA means working alongside talented professionals who are passionate about innovation, collaboration, safety, and making a real impact. Together, we’re powering communities, advancing the energy transition, and creating the energy system of tomorrow.

About Integrated Power USA

At Integrated Power USA, we're helping shape the future of energy in North America. As TotalEnergies' integrated power platform, we develop, build, operate, and grow a diverse portfolio of solar, wind, battery storage, and flexible generation assets that deliver reliable, affordable, and lower‑carbon electricity across the United States & Canada.

Context & Environment

• Based in Berkeley, CA; expected to work in the office daily


• 20 hours per week on a contracted basis


• Compensation: $35 - $40/hr depending on experience.

Activités

ACTIVITIES:

• Serve as Point of Contact to building management and communicate important updates to staff


• Greet office visitors, ensuring guests are comfortable and connected with the right office personnel


• Office safety point of contact


• Monitor and order inventory for office and break room supplies


• Submit work orders and scheduling repairs for office space and equipment


• Coordinate with IT on any technical issues (AV system, phones, WiFi)


• Coordinate and support the onboarding process for new hires, including scheduling onboarding activities, facilitating office and systems access, and ensuring a smooth and organized first‑day experience in alignment with internal onboarding checklists and processes.


• Manage schedules for conference and community spaces


• Maintain Outlook listserv and shared calendar


• Organize events/celebrations, lunches, etc; decorate office for holidays


• Manage incoming and outgoing mail and packages


• Prepare mailings (mail merge, stuff envelopes, hand address letters, etc); drop off mailings


• Project coordination, data entry, corporate reporting/compliance support


• Vendor management for the office


• Invoice and PO processing for office vendors and the development team


• Office expansion or space‑related projects (if expected in the future)


• Serving as a notary when needed


• Acting as the primary point of contact for office vendors, including onboarding in MBC and handling vendor setup requests from the team


• Perform additional administrative and operational duties as needed, including handling ad hoc or specialized tasks to support evolving office and team requirements

Profil du candidat

Qualifications / Experience Required

• High school diploma or GED; associate or bachelor's degree preferred


• At least 1 year of experience working in an office environment


• Technically savvy, able to trouble shoot basic IT issues


• Proficiency with Microsoft Office applications including Sharepoint


• Great customer service and interpersonal skills


• Friendly, service-oriented personality


• Experience with event planning; creative-minded


• Ability to work independently and proactively identify office needs


• Interest in renewables industry and open to new opportunities supporting project development


• Comfortable in a fast‑paced environment


• Notary a plus