Part-Time Office Administrator | Front Desk & Ops Support

Tobin Scientific; Beverly (MA); On-site; USD 21,000 - 34,000; Part time

Job summary

Tobin Scientific, based in Beverly, MA, is seeking an Office Administrator for a part-time, six-month assignment with potential for permanent conversion. The role, located at our corporate headquarters, supports daily operations and staff, handling front desk tasks, shipping labels, meetings, and vendor coordination.

The position runs Monday–Friday, 9:00 a.m. to 3:30 p.m., on-site, with opportunities to extend based on business needs and performance.

Qualifications

• High school diploma or equivalent required; degree preferred.
• 2+ years in administrative or office coordination role.
• Strong organizational and communication skills.
• Ability to multitask and work independently.
• Discretion with confidential information.

Responsibilities

• Act as the go-to person for day-to-day office needs.
• Front desk duties - greet visitors, answer phones, receive and sort mail, route communications.
• Create and track shipping labels for outgoing packages and coordinate with carriers.
• Monitor and maintain office supplies and vendor orders.
• Coordinate daily lunch orders and vendor relationships.
• Liaise with vendors, service providers, and building management.
• Schedule meetings using Microsoft Outlook, manage calendars, coordinate onsite interviews.
• Ensure office spaces, meeting rooms, and common areas are clean and functional.
• Provide general administrative support to leadership and other departments.

Skills

Office management

Organization

Communication

Multitasking

Discretion

Education

High school diploma

Associates/Bachelor's in Business Administration

Tools

Microsoft Outlook

Job description

Tobin Scientific, based in Beverly, MA, is seeking an Office Administrator for a part-time, six-month assignment with potential for permanent conversion. The role, located at our corporate headquarters, supports daily operations and staff, handling front desk tasks, shipping labels, meetings, and vendor coordination.

The position runs Monday–Friday, 9:00 a.m. to 3:30 p.m., on-site, with opportunities to extend based on business needs and performance.