Part-Time Office Assistant — Leadership Center

Passaic County Community College; Paterson (NJ); On-site; USD 20,000 - 29,000; Part time

Benefits offered by this job

NJ Sick Leave

Employee Assistance Program

Commuter Benefits

NJ Defined Contribution Retirement

Job summary

Passaic County Community College is seeking an Office Assistant for the Center for Leadership Excellence (PTK/Honors). This part-time role supports student services, data entry, and coordination with college offices.

Responsibilities include clerical tasks, assisting advisors, IT interface for TutorTrac, and maintaining handbooks and records. Summer/evening/weekend availability may be required.

Qualifications

• Associate degree or equivalent required; 24 credits toward a bachelor’s degree may substitute for an associate degree.
• Experience with Phi Theta Kappa or Honors Program preferred.
• Office 365 Suite experience required.

Responsibilities

• Perform general clerical tasks and data entry for college forms and processes.
• Provide primary support to college advisors and students.
• Interface with IT regarding desktops, TutorTrac, and related platforms.
• Manage office supplies and distribute PTK/Honors Program handouts.
• Answer phones, greet students, and resolve basic PTK/HP inquiries.
• Prepare documents, proofreading, and mailing lists.
• Monitor PTK and Honors Program emails; respond with standardized messages as needed.
• Maintain PTK/Honors Program handbooks and clerical records; assist reporting.
• Copy, file, and organize materials for PTK/HPH distribution.
• Data entry into Colleague for PTK/Honors students.
• Coordinate with Registrar and Institutional Research for PTK/Honors reporting.
• Assist in planning PTK/Honors events and projects.

Skills

Data entry

Customer service

Communication

Office software

Education

Associate degree

Bachelor degree credits substitution

Tools

Office 365 Suite

Colleague

Job description

Passaic County Community College is seeking an Office Assistant for the Center for Leadership Excellence (PTK/Honors). This part-time role supports student services, data entry, and coordination with college offices.

Responsibilities include clerical tasks, assisting advisors, IT interface for TutorTrac, and maintaining handbooks and records. Summer/evening/weekend availability may be required.