Office Assistant for the Center for Leadership Excellence (PT)

Passaic County Community College; Paterson (NJ); On-site; USD 20,000 - 29,000; Part time

Benefits offered by this job

NJ Sick Leave

Employee Assistance Program

Commuter Benefits

NJ Defined Contribution Retirement

Job summary

Passaic County Community College is seeking an Office Assistant for the Center for Leadership Excellence (PTK/Honors). This part-time role supports student services, data entry, and coordination with college offices.

Responsibilities include clerical tasks, assisting advisors, IT interface for TutorTrac, and maintaining handbooks and records. Summer/evening/weekend availability may be required.

Qualifications

• Associate degree or equivalent required; 24 credits toward a bachelor’s degree may substitute for an associate degree.
• Experience with Phi Theta Kappa or Honors Program preferred.
• Office 365 Suite experience required.

Responsibilities

• Perform general clerical tasks and data entry for college forms and processes.
• Provide primary support to college advisors and students.
• Interface with IT regarding desktops, TutorTrac, and related platforms.
• Manage office supplies and distribute PTK/Honors Program handouts.
• Answer phones, greet students, and resolve basic PTK/HP inquiries.
• Prepare documents, proofreading, and mailing lists.
• Monitor PTK and Honors Program emails; respond with standardized messages as needed.
• Maintain PTK/Honors Program handbooks and clerical records; assist reporting.
• Copy, file, and organize materials for PTK/HPH distribution.
• Data entry into Colleague for PTK/Honors students.
• Coordinate with Registrar and Institutional Research for PTK/Honors reporting.
• Assist in planning PTK/Honors events and projects.

Skills

Data entry

Customer service

Communication

Office software

Education

Associate degree

Bachelor degree credits substitution

Tools

Office 365 Suite

Colleague

Job description

Office Assistant for the Center for Leadership Excellence (PT)

Part-time Regular Paterson, NJ, US

9 days ago Requisition ID: 1579

We are seeking an Office Assistant for the Center for Leadership Excellence. This part-time position reports to the Faculty Coordinator for Phi Theta Kappa (PTK), and also supports the Faculty Coordinator for The Honors Program. The Office Assistant performs general clerical functions, data entry for various college platforms, interfaces with various college offices, divisions and departments on behalf of PTK and The Honors Program as well as provides appropriate level student support. Summer, evening, and weekend availability may be required from time to time and with advance notice.

Example of Duties:

• Perform data entry for purchasing, accounts payable, travel, work orders, catering, and related college forms/processes.
• Provide primary support to college advisors/students.
• Interface with IT department regarding desktops/TutorTrac and related college platforms.
• Manage office supplies, including all student handouts.
• Answer phones, greet and help students with questions, and resolve basic concerns regarding the Phi Theta Kappa Honors Society (PTK)/Honors Program (HP).
• Word-process documents, edit and proofread when necessary, and prepare mailing lists.
• Monitor PTK and The Honors Program email boxes; prepare standardized responses on behalf of the supervisor(s) as required.
• Maintain, update, and distribute PTK and The Honors Program student handbooks.
• Maintain clerical records and obtain required reports for both PTK/Honors Program.
• Copy, organize, and file materials for distribution to students in PTK/HP.
• Clean the computers/wipe down keyboards.
• Perform data entry into Colleague for PTK/Honors students.
• Interface with Registrar and the Office of Institutional Research for reporting of PTK and The Honor Program.
• Participate in planning for PTK/Honors Program events and projects.
• Perform other related duties as required.

Qualifications:

• Associate degree from an accredited college or university required. Twenty-four (24) credits in a Bachelor degree program may be substituted for an associate degree.
• Experience with Phi Theta Kappa or an Honors Program preferred.
• Office 365 Suite required.
• Demonstrate professional office experience preferred.
• Experience interacting with students and faculty preferred.
• Summer, evenings, and weekend availability are required on an as-needed basis.

The completion of a background check will be required for the selected candidate.

Compensation: The hourly pay range for this position is $18

• New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.)
• Employee Assistance Programprovides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
• Commuter Benefits:Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
• NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)