Hybrid Office Assistant - Build Boston Office Experience

JB&B; Boston (MA); On-site; USD 40,000 - 41,000; Full time

Job summary

JB&B seeks an Office Assistant for our Boston office to support daily operations, greet clients, manage communications, data entry, and general administrative duties. This on-site role requires five days a week presence and proactive problem-solving skills.

You will coordinate with vendors, maintain the CRM, manage calendars, assist onboarding, plan events, and contribute to internal communications and employee engagement across the Boston office.

Qualifications

• Strong self-starter with the ability to work independently and proactively.
• Ability to collaborate in a team environment while also working independently with minimal supervision.
• Excellent communication skills with a professional demeanor, capable of interacting with all levels of the organization and clients.
• Ability to exercise good judgment when handling confidential information.
• Strong attention to detail and organizational skills.
• Experience in event planning.

Responsibilities

• Manage daily operations of the Boston office as primary contact.
• Coordinate office maintenance, vendors, and space planning.
• Oversee CRM system and calendar management.
• Plan and execute employee engagement initiatives and events.
• Support onboarding and internship programs.
• Coordinate internal and external events and communications.

Skills

Self-starter

Communication

Team collaboration

Organizational skills

Discretion

Attention to detail

Independent work

Event planning

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Airtable

Canva

Camtasia

Docebo

Job description

JB&B seeks an Office Assistant for our Boston office to support daily operations, greet clients, manage communications, data entry, and general administrative duties. This on-site role requires five days a week presence and proactive problem-solving skills.

You will coordinate with vendors, maintain the CRM, manage calendars, assist onboarding, plan events, and contribute to internal communications and employee engagement across the Boston office.