Administrative Assistant (Part Time)

Musser Home Builders, Inc.; Northern (KY); Híbrido; USD 21 000 - 30 000; Tempo integral

Resumo da oferta

Musser Home Builders, Inc. is seeking an Office Assistant to support day-to-day operations, greet visitors, manage phones, and keep the design studio and office running smoothly.

This role requires professionalism and strong organizational skills to uphold the company’s standards. The ideal candidate will handle front desk duties, mail, deliveries, scans, copies, and errands, and assist staff with document preparation and meeting setups, while maintaining a tidy, presentable workspace at all

Qualificações

• Proven work experience in office support and customer service.
• Ability to communicate with clarity and respect with clients, vendors, suppliers, and colleagues.
• Ability to work independently, accurately representing the values and goals of the company.
• All MHB employees are expected to act in a professional manner and in accordance with our core values.

Responsabilidades

• Front Desk: Meet and greet clients, suppliers, vendors, and visitors; answer phones and screen calls.
• Receive and inspect all deliveries for office or shop; manage mail and deliveries.
• Maintain kitchen and kitchen supplies; keep design studio and client bathroom tidy.
• Office Support: Scan documents, make copies, and run errands for staff.
• Help with setup for meetings and events; assist Project Manager and Accounting as needed.

Conhecimentos

Communication

Problem solving

Independent work

Teamwork

Organization

Staff support

Attention to detail

Professionalism

Formação académica

High school diploma or equivalent

Descrição da oferta de emprego

Reports To Office Manager Job Goal The goal of the Office Assistant is to help the office run efficiently and look professional by supporting all office staff and by performing all receptionist responsibilities.

Responsibilities

• Front Desk
  • Meet and greet clients, suppliers, vendors, and visitors.
  • Answer phones and screen calls to protect office staff from interruptions.
  • Receive and inspect all deliveries for office or shop.
  • Responsible for incoming and outgoing mail.
  • Responsible for kitchen and kitchen supplies.
• House Keeping
  • Responsible for all inside housekeeping including supplies and presentation of the office.
    • Cleaning touch ups when needed.
    • Maintaining design studio and client bathroom daily.
    • Maintaining kitchen and break room daily.
    • Collecting shredding.
    • Responsible for all cleaning supplies.
• Office Support
  • Scan documents for all office staff.
  • Make copies for all office staff.
  • Make phone calls for office staff.
  • Run errands for office staff ex: picking up permits, blueprints, storage units, etc.
  • Responsible to maintain and supply new client folders for Project Manager.
  • Responsible for set-up and clean-up of design studio and client bathroom for meetings, client contract signings, and any event involving the design studio.
  • Give general assistance to office staff when needed.
  • Assist Office Manager, Project Manager Assistant, and Accounting with any task.

Skills / Ability

• Ability to communicate with clarity and respect with clients, vendors, suppliers, and colleagues.
• Effective at solving problems in a manner that balances time constraints, current schedules, and awareness of financial impact.
• Ability to work independently, accurately representing the values and goals of the company.
• An ability to work with others and work within time restrictions.
• Decisive, solid organizational skills, including multitasking and time-management.
• The ability to give assistance to all staff.
• The ability to notice tiny details in the day to day that others miss.
• All MHB employees are expected to act in a professional manner and in accordance with our core values.

Education / Experience

• Proven work experience in office support and customer service.