Part-Time Office Administrator - Los Angeles

Valid8 Financial, Inc.; Los Angeles (CA); On-site; USD 34,440 - 38,572; Part time

Benefits offered by this job

Paid holidays (part-time prorated)

Floating holiday (prorated)

Sick and bereavement leave

Job summary

Page & Turnbull is seeking a Part-Time Office Administrator to support the Los Angeles office and the firm. Responsibilities include clerical tasks, scheduling, purchasing, and general office coordination with opportunities to assist on project-related work.

The role emphasizes strong communication, organization, and the ability to manage multiple priorities in a collaborative office setting. In-person schedule and duties may vary by need and project load.

Qualifications

• A high school diploma and at least three years of relevant administrative office work experience.
• Ability to work independently and wear multiple hats.
• Familiarity with virtual meeting platforms such as Zoom, Teams, etc.
• Proficiency with Microsoft Office.
• Excellent communication, organization, and time-management skills.

Responsibilities

• Oversee the smooth operation of office systems through regular contact with phone and data providers, IT consultants and technology support staff.
• Act as the point person for building management.
• Keep the office stocked with all necessary supplies.
• Maintain a centralized cloud database containing office calendars, personnel contact data, preferred vendors, and other key operations information.
• Keep printer and plotter running smoothly, coordinate repairs and supplies.
• Handle mailings, shipments and packages.
• Assist in production of physical deliverables through printing, copying, scanning, and binding.
• Plan employee and firm milestone celebrations and other events.
• Arrange office travel and catering.
• Tidy conference rooms and work spaces.
• Maintain the LA office environment through regular cleaning and organization.
• Support Accounting, Marketing, and Project Management staff with administrative tasks.
• Conduct office orientation for new employees.
• Create a positive and professional environment through regular maintenance and organization.
• Other duties as assigned by Principals and Office Director.

Skills

Communication

Organizational skills

Time management

Independent working

Attention to detail

Lift 20 lb

Friendly and collegial

Education

High school diploma

Tools

Microsoft Office

Zoom

Teams

Job description

POSITION: Part-Time Office Administrator

Page & Turnbull is an award-winning firm of Architects, Planners, and Cultural Resource Specialists who are passionate about conserving historic places and reimagining them for the way we live today. With offices in San Francisco, Los Angeles, Sacramento and Washington DC; we’re growing and hope to have a meaningful impact on historic places in California and beyond.

This position will provide administrative support for the LA Office as well as the whole firm. Duties include clerical, reception, scheduling meetings, general office coordination, purchasing and cleaning, as well as project-based support work. Excellent communication skills and a can-do attitude are crucial to this position as the person in this position may be the first contact with a client or vendor.

YOUR CONTRIBUTION IS IMPORTANT

As an engaged member of our team you will have ample opportunity to hone your administrative toolkit and play a key role in the firm’s growth and success. Our team is committed to taking care of our people and building an inclusive, equitable and fun workplace. With your organization and resourcefulness, you will have an immediate role in streamlining office operations and supporting firm initiatives.

Time Commitment

This position is intended to be in-person, 16-24 hrs a week. Hours per day and days of the week worked are negotiable.

Supervision

Day-to-day work will be under the general supervision of the Los Angeles Office Director and Principal-in-Charge, with direct supervision by the firm’s Director of Operations. Work as a member of the Operations Studio with other administration staff in our San Francisco headquarters to plan and prioritize work activities. Given general procedures and guidelines, develop and refine work routines and carry assignments through to completion with limited feedback.

Primary responsibilities include

• Overseeing the smooth operation of office systems through regular contact with phone and data providers, IT consultants and technology support staff. Tracking systems maintenance needs from start to finish.
• Acting as the point person for building management.
• Keeping the office stocked with all necessary supplies.
• Maintaining a centralized cloud database containing office calendars, personnel contact data, preferred vendors, and other key operations information.
• Keep printer and plotter running smoothly, maintain paper and toner in copiers and supplies, coordinate repairs.
• Handling mailings, shipments and packages.
• Assisting in the production of physical deliverables through printing, copying, scanning, and binding.
• Planning employee and firm milestone celebrations and other fun events.
• Arranging office travel and catering.
• Tidy conference rooms, copy room, and collaboration areas.
• Maintain the LA office including: general cleanup such as wipe down horizontal surfaces, pickup up in conference rooms, pickup in kitchen, unload/load the dishwasher, keep refrigerator clean, etc.
• Support Accounting, Marketing, and Project Management staff with administrative tasks.
• Conduct certain aspects of office orientation for new employees.
• Creating a positive and professional physical environment through regular office cleaning, organizing, and culling of unneeded documents and objects.
• Other duties as assigned by the Principals and Office Director.

QUALIFICATIONS

• A high school diploma and at least three years of relevant administrative office work experience.
• Ability to work independently and wear multiple hats.
• Proficiency with Microsoft Office.
• Familiarity with virtual meeting platforms such as Zoom, Teams, etc.
• Ability to communicate clearly through verbal and written communication formats.
• Strong critical thinking, professional judgement, time management, and decision-making skills.
• Excellent organization and attention to detail skills.
• Ability to lift 20 lb.
• Friendly and collegial atmosphere.
• Paid holidays corresponding to the days worked, including one floating holiday (prorated for part-time employees).
• Sick and bereavement leave.
• Hourly range between $25-28/hour is commensurate with experience. Page & Turnbull is an Equal Opportunity Employer and a participant in the Federal E-Verify program.