Part-Time Office Administrator - Cambridge Architecture

Collage; Cambridge (MA); On-site; USD 60,000 - 70,000; Part time

Job summary

KPMB Architects is seeking a Part-Time Office Administrator in Cambridge, MA to keep the office running smoothly and support a range of administrative and operational tasks. The role reports to the Principal-in-charge in Cambridge and collaborates with the Toronto People & Culture team.

The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment.

Qualifications

• 2–5 years of experience in an office administrative or similar role.
• Exceptional organizational and time‑management skills.
• Proficiency in Microsoft 365 and ability to learn new systems quickly.
• Experience with Deltek Vantagepoint, or similar ERP, is an asset.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Sound judgement and discretion with confidential information.
• Ability to work well in a collaborative team environment.
• Self-directed approach to work and initiative.
• Comfort working with leadership across offices (Toronto).

Responsibilities

• Manage day-to-day operations of the Cambridge office, maintaining a professional, organized workplace.
• Serve as the primary contact for inquiries, visitors, clients, and consultants; liaison with headquarters in Toronto.
• Oversee office supplies, equipment, inventory, and vendor relationships; coordinate facilities maintenance.
• Coordinate onboarding/offboarding logistics and workspace setup; support Cambridge internal communications.
• Maintain filing systems and assist with license renewals, memberships, and administrative initiatives.
• Prepare and submit expense reports; coordinate meeting logistics and calendar support.
• Assist with travel arrangements, catering, AV setup, and meeting preparations.
• Support with financial records and account coding; backup accounting for Toronto Finance.

Skills

Organization

Time management

Communication

Discretion

Collaboration

Tools

Deltek Vantagepoint

Microsoft 365

Job description

KPMB Architects is seeking a Part-Time Office Administrator in Cambridge, MA to keep the office running smoothly and support a range of administrative and operational tasks. The role reports to the Principal-in-charge in Cambridge and collaborates with the Toronto People & Culture team.

The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment.