Part-Time Office Services & Facilities Coordinator

Beyer-Blinder-Belle-Architects-and-Planners-LL; Boston (MA); On-site; USD 33,000 - 41,000; Part time

Benefits offered by this job

On-site work

Competitive hourly pay

Job summary

Beyer Blinder Belle Architects and Planners in Boston seeks a proactive part-time Office Services Coordinator to maintain a welcoming, organized workplace for the local team. The role reports to the Director of the Boston Office and coordinates daily priorities with leadership and firmwide Office Services colleagues.

Schedule is approximately 24 hours per week, on-site, 8:30 am to 1:30 pm Monday through Thursday, with Friday hours required for weekly upkeep and prep.

Qualifications

• Clear communication with a professional approach and discretion.
• Strong organizational skills and attention to detail.
• Ability to work independently within a part-time schedule.
• Three+ years in administration, office services, or hospitality.
• Associate's degree or equivalent experience.
• Proficient in Microsoft Office; familiarity with Deltek Vantage Point is a plus.

Responsibilities

• Office upkeep: keep common areas and meeting spaces clean, organized, and welcoming.
• Administrative support: schedule coordination, vendor appointments, and expense tracking.
• Supplies and purchasing: monitor inventory and restock kitchen and office supplies.
• Equipment and facilities: assist IT and vendors for repairs and maintenance.
• Meeting support: coordinate reservations, setup, refreshments, and cleanup.
• Mail and HR support: handle mail, onboarding logistics, and new hire prep.
• Event planning: help plan office gatherings and firm-wide activities.

Skills

Clear communication

Organizational skills

Time management

Independent work

Hospitality experience

Administrative support

Education

Associate's degree or equivalent

Tools

Microsoft Office

Deltek Vantage Point

Job description

Beyer Blinder Belle Architects and Planners in Boston seeks a proactive part-time Office Services Coordinator to maintain a welcoming, organized workplace for the local team. The role reports to the Director of the Boston Office and coordinates daily priorities with leadership and firmwide Office Services colleagues.

Schedule is approximately 24 hours per week, on-site, 8:30 am to 1:30 pm Monday through Thursday, with Friday hours required for weekly upkeep and prep.