Part-Time Office Administrator

Spherical; United States; Hybrid; USD 27,552 - 41,328; Part time

Job summary

A creative marketing agency is seeking a detail-oriented Part-Time Office Administrator to support their dynamic team. The role involves managing administrative tasks, coordinating travel arrangements, and assisting with office operations. Strong organizational skills, cultural intelligence, and proficiency in Google Workspace are required. This position offers a hybrid schedule, blending in-office and remote work, and is ideal for someone who thrives in a collaborative, creative environment.

Qualifications

• 1–2 years in administrative support or office management.
• Experience managing multiple priorities with attention to detail.
• Familiarity with expense management systems and basic HR processes.

Responsibilities

• Support employee onboarding and offboarding processes.
• Coordinate team travel arrangements and logistics planning.
• Manage office operations including supply management and mail handling.
• Assist with Google Workspace administration and digital filing.
• Handle confidential personnel and company records.

Skills

Organizational skills

Excellent written and verbal communication

Interpersonal skills

Cultural intelligence

Proficiency with Google Workspace

Tools

Google Workspace

Expensify

Project management platforms

Job description

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Hybrid Schedule: 15 hours per week (required in-office 2x per week minimum)

About Spherical:

Spherical is a creative and digital marketing agency specializing in bringing iconic hospitality brands to life online. We partner with visionary hoteliers around the globe, including leading names like Rosewood Hotels, EDITION Hotels, Proper Hotels, Waldorf Astoria, and many others, to craft digital experiences that resonate deeply with guests. Our approach blends strategic insight, emotional storytelling, and cutting‑edge technology to create impactful websites and digital ecosystems that elevate brands and drive results.

Role Overview:

Spherical is seeking a detail‑oriented Part‑Time Office Administrator to support our dynamic global team across operational and administrative functions. This role is perfect for someone who thrives in a collaborative environment and enjoys contributing to the smooth operation of a creative agency that serves iconic hospitality brands worldwide.

You’ll be responsible for managing essential administrative tasks that keep our team productive and our office running seamlessly. We’re looking for someone with strong organizational skills, cultural intelligence, and the ability to support both in‑person and remote team members across different time zones.

Core ResponsibilitiesPeople Operations & Administrative Support

• Support employee and contractor onboarding processes, ensuring smooth integration across global locations
• Coordinate employee offboarding procedures with attention to cultural considerations
• Manage team travel arrangements including flight bookings, accommodation coordination, and logistics planning
• Handle hotel communications and credit card authorizations for business travel
• Support executive administrative tasks and company calendar management

Office Management & Operations

• Support daily office operations including mail handling, supply management, and facilities coordination
• Coordinate office events and team gatherings that foster collaboration across cultural contexts
• Manage office maintenance and superintendent relationships
• Support IT operations and troubleshoot basic technical issues
• Coordinate team hardware and software distribution and management

Systems Administration & Digital Operations

• Manage Google Workspace administration and user access
• Coordinate Expensify account management and expense processing
• Handle company e‑signature management and document workflows
• Maintain organized digital filing systems and administrative documentation
• Post job openings and coordinate application review processes
• Serve as primary point of contact for interview scheduling and candidate communication
• Input interview feedback and maintain organized recruiting documentation
• Support team gifting coordination and relationship‑building initiatives
• Support ad‑hoc research projects and administrative initiatives
• Assist with vendor coordination and basic financial documentation
• Maintain confidential personnel and company records

Required QualificationsProfessional Experience

• 1–2 years in administrative support, office management, or related organizational roles
• Demonstrated success managing multiple priorities with strong attention to detail
• Experience supporting teams across different locations and time zones preferred
• Familiarity with Google Workspace, expense management systems, and basic HR processes
• Excellent written and verbal communication skills with ability to adapt tone for diverse audiences
• Experience facilitating communication between team members from different cultural backgrounds
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately
• Strong interpersonal skills with ability to build relationships across various organizational levels

Technical & Organizational Competency

• Proficiency with digital tools including Google Workspace, project management platforms, and communication systems
• Strong organizational skills with proven ability to maintain accurate records and documentation
• Ability to learn new systems quickly and adapt to evolving technological needs
• Basic understanding of HR processes, travel coordination, and office management principles

Personal Attributes

• Collaborative mindset with commitment to supporting team success
• Proactive approach to problem‑solving with ability to anticipate needs
• Flexibility and adaptability in a fast‑paced, creative environment
• Genuine interest in supporting team development and organizational growth

New York, NY