Administrative Assistant

RedStone Recruiting, LLC; New York (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Unlimited PTO

401(k) with company match

Discretionary bonus

Enhanced maternity and paternity leave

Regular social and charitable events

Professional development budget

Job summary

RedStone Recruiting, LLC seeks an organized Administrative Assistant to support daily operations for a communications startup. The role focuses on coordinating meetings, managing digital workflows, and assisting with vendor and onboarding tasks.

The ideal candidate has 1–3 years of admin or agency support experience, strong English writing skills, and proficiency with Google Workspace, Slack, and project tools. This on-site role offers growth opportunities and startup culture.

Qualifications

• 1–3 years of administrative, customer service, or agency assistant experience preferred.
• Strong organizational skills and clear communication habits.
• Proficiency with Google Workspace, Slack, and project management tools (Asana/Trello).
• Experience with Canva, WordPress, or social media tools is a plus.

Responsibilities

• Coordinate complex internal and external meetings and prep agendas.
• Admin lead on internal platforms, manage file structure and access.
• Liaise with vendors and handle basic invoicing and expenses.
• Support onboarding as the team expands.
• Draft or proofread basic media lists, press releases, and newsletters.
• Schedule social posts and update web content; track media exposure and analytics.

Skills

Startup experience

Google Workspace

Slack

Asana or Trello

Editing copy

Tools

Canva

WordPress

Social media scheduling tools

Job description

Our client is a strategic advisory firm providing communications counsel to leading executives. Founded in 2022, the firm is built to position leaders facing emerging issues, including stakeholder activism, disruptive technologies, and workplace inclusion. The firm is founded and led by two CEO's who together have advised some of the world’s most prominent CEOs and Founders across industries and through a variety of situations. Their relationships with corporate executives and top-tier media platforms have helped clients build their reputations, emerge from crises, and strengthen their platforms. The company is headquartered in New York City with the majority of our team working from the New York office at least 3 days a week.

About You

You are ready to be part of a company that is in the early stages of growth, and you welcome all the excitement and opportunity that brings. You want to be part of a senior-led, experienced team who have garnered the trust of global leaders and value the people that work alongside them. You take pride in your work, have an appetite for learning and have an ability to work across multiple projects simultaneously.

About the Role

We are seeking an organized and reliable Administrative Assistant to support the daily operations of our communications startup. This position handles routine administrative, clerical, and operational tasks to maintain an efficient workflow for our team. The ideal candidate has strong organizational skills, clear communication habits, and a practical approach to managing office systems.

Key Responsibilities

• Calendar & Meeting Management: Coordinate complex internal and external meetings, manage executive schedules, and prep agendas or video call logistics.
• Digital Workflows: Serve as the admin lead on internal platforms (Slack, Asana, Google Workspace), managing file architecture and user access.
• Vendor & Expense Management: Act as a liaison for software subscriptions and office vendors, and assist with basic digital invoicing and expense reports.
• Onboarding Support: Help organize documentation and logistics for new hires as our team expands

Communications & Creative Support

• Content & Copy Editing: Help draft or proofread basic media lists, press releases, company newsletters, and pitch decks.
• Social Media & Web Maintenance: Assist the marketing team by scheduling social media posts and updating web content using basic digital tools.
• Media & Project Tracking: Monitor industry trends, track media exposure/coverage, and compile periodic analytics reports.

Skills & Qualifications

• Experience: 1-3 years of administrative, customer service, or agency assistant experience preferred. Prior startup experience is a major plus!
• Tech-Savvy: High proficiency with Google Workspace (Docs, Sheets, Slides), Slack, and project management software like Asana or Trello. Experience with Canva, WordPress, or social media scheduling tools is a plus.
• Communication: Exceptional verbal and written English grammar, with a sharp eye for detail when editing copy or public-facing documentation.
• Startup Mindset: Highly organized, able to multi-task efficiently, and comfortable working independently where processes are still evolving

Company Benefits

• Unlimited PTO
• 401(k) with company match
• Discretionary bonus
• Enhanced maternity and paternity leave and shared parental leave
• Regular social, cultural and charitable activities
• Budget and investment in professional development