Part-Time NYC Office Manager & Executive Assistant

Nabla; New York (NY); On-site; USD 32,000 - 52,000; Part time

Job summary

Nabla is seeking a proactive Office Manager / Executive Assistant to support our NYC office and leadership team. This part-time role (25–30 hours/week) sits within the People team and thrives in a fast-paced startup environment, where ownership and efficiency are valued.

You will handle calendar management, travel planning, expense reporting, onsite operations, vendor relations, and onboarding/offboarding. Strong communication and organization are essential.

Qualifications

• 3+ years in office management, EA, or operations — startup/high-growth favorite.
• Exceptional organization and multi-priority management without missing details.
• Strong written and verbal communication; comfortable with C-suite.
• Proactive, solution-oriented, discreet with confidential information.
• AI fluency; proficient with Google Workspace; familiarity with Notion/Slack/expense tools.

Responsibilities

• Office & Facilities: be primary NY office contact; manage vendors and onboarding/offboarding; coordinate events.
• Executive Support: calendar management for CEO/COO; plan all-hands, offsites; arrange travel; handle expenses.
• People Team Support: assist Head of People on special projects and onboarding logistics.

Skills

Office management

Executive support

Communication

Time management

Vendor relations

Travel coordination

Calendar management

AI fluency

Tools

Google Workspace

Notion

Slack

Expense platforms

Job description

Nabla is seeking a proactive Office Manager / Executive Assistant to support our NYC office and leadership team. This part-time role (25–30 hours/week) sits within the People team and thrives in a fast-paced startup environment, where ownership and efficiency are valued.

You will handle calendar management, travel planning, expense reporting, onsite operations, vendor relations, and onboarding/offboarding. Strong communication and organization are essential.