Part-Time Military Family Center Admin & Front Desk

SAY San Diego; San Diego (CA); On-site; USD 31,000 - 32,000; Part time

Job summary

SAY San Diego is seeking an Administrative Assistant for the Military FRC to provide front desk coverage, clerical support, and program assistance. The role requires organizing skills, Microsoft 365 proficiency, and the ability to coordinate logistics for MFRC and SDMFC activities.

The position is part-time, 20 hours weekly, with standard MFRC hours and duties including resource navigation, program support, and maintaining confidential information.

Qualifications

• 1-2 years experience working directly with military-connected families.
• 1-2 years’ experience as an administrative assistant or similar position.
• Proficient in Microsoft 365 and database management.

Responsibilities

• Provide front desk coverage, greeting guests, answering phones, inquiries, and periods of high traffic.
• Orient and assist new employees, interns, volunteers, and trainees with office procedures.
• Maintain MFRC office, janitorial services, room reservations, and equipment.
• Manage mail, packages, deliveries, and interoffice correspondence.
• Maintain knowledge of MFRC programs to connect families with resources.
• Maintain paper and electronic files on MFRC SharePoint.
• Track, order, receive, and stock office supplies.
• Support MFRC programs, events, outreach, logistics, and promotional needs.
• Coordinate newsletters, calendars, social media, donations, and space reservations.
• Provide resource navigation and referrals for military-connected families.
• Gather feedback to inform MFRC services and programming.
• Ensure MFRC safety protocols and equipment are up to date.

Skills

Oral and written communication

Interpersonal skills

Organizational skills

Time management

Customer service

Education

High School diploma

Some college

Tools

Microsoft 365

Database management

Job description

SAY San Diego is seeking an Administrative Assistant for the Military FRC to provide front desk coverage, clerical support, and program assistance. The role requires organizing skills, Microsoft 365 proficiency, and the ability to coordinate logistics for MFRC and SDMFC activities.

The position is part-time, 20 hours weekly, with standard MFRC hours and duties including resource navigation, program support, and maintaining confidential information.