Part-Time Medical Office Administrator (On-Site)

Virtua; Cherry Hill Township (NJ); On-site; USD 26,000 - 38,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) plan

Paid time off

Sick leave

Disability insurance

Tuition assistance

Job summary

Virtua in Cherry Hill, NJ, is seeking a part-time administrative support specialist to assist in hospital/clinic operations. The role uses medical terminology and supports patient flow, scheduling, and records handling with a focus on accuracy and efficiency.

The position requires excellent communication and organizational skills, familiarity with HIPAA guidelines, and the ability to work across sites including Cherry Hill and Moorstown. Hours are contingent on shift patterns.

Qualifications

• Proficiency in using computers (data entry, word processing, report production).
• Working knowledge of medical terminology.
• Excellent communication skills (verbal, written, listening).
• Strong organizational skills and ability to prioritize duties.
• One year experience in a medical setting preferred.

Responsibilities

• Greets patients and visitors; maintains patient flow and handles routine inquiries.
• Screens and handles calls/correspondence; ensures HIPAA compliance for materials and records.
• Sorts and distributes mail.
• Performs registration and billing tasks, pre-certifications, coding, insurance, co-pays, and referrals.
• Acts as liaison with Patient Accounting/Physician billing services as needed.
• Produces and maintains documentation/reports (productivity, medical records, audits).
• Schedules management appointments and prepares meeting minutes/memos.
• May mentor other clerical staff to ensure smooth workflow.
• Maintains office equipment and supplies; handles regulatory disposal.

Skills

Data entry

Medical terminology

Excellent communication

Organizational skills

Policy learning ability

Education

High School diploma or GED

Associate's Degree in Medical Secretarial Science

Job description

Virtua in Cherry Hill, NJ, is seeking a part-time administrative support specialist to assist in hospital/clinic operations. The role uses medical terminology and supports patient flow, scheduling, and records handling with a focus on accuracy and efficiency.

The position requires excellent communication and organizational skills, familiarity with HIPAA guidelines, and the ability to work across sites including Cherry Hill and Moorstown. Hours are contingent on shift patterns.