Part-Time Mailroom and Business Office Assistant

Indiana University; Bloomington (IN); In loco; USD 17.000 - 24.000; Part-time

Vantaggi offerti da questo lavoro

Medical and dental insurance

Tuition subsidy

Paid holidays

Paid time off

Descrizione del lavoro

The Jacobs School of Music at Indiana University Bloomington is hiring a part-time Mailroom Clerk to join the JSOM team. This front-facing role handles mail, packages, and supplies, logs requests, and supports department operations with discretion and efficiency.

Responsibilities include sorting and distributing mail, assisting with mass printing, handling Purchasing Card requests, and maintaining inventory records for office and classroom supplies.

Competenze

• Strong interpersonal and customer service skills.
• Ability to maintain strict confidentiality regarding sensitive university financial and personal data.
• Demonstrates ability to work effectively both independently and collaboratively within a team.
• Proficiency with standard office software and equipment.

Mansioni

• Receive, log, sort, and distribute mail and packages across JSOM facilities (Practice Building, Merrill Hall, Musical Arts Center, East Studio Building).
• Assist departments with mass printing and copying requests.
• Process P-Card requests and explain IU financial guidelines to requestors; reconcile receipts.
• Provide occasional back-up staffing for Marketplace kiosk during mainstage productions.

Conoscenze

Interpersonal skills

Customer service

Confidentiality

Office software

Formazione

High school diploma or equivalent

Descrizione del lavoro

JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)

• Provides customer service assistance to faculty, staff, students, and visitors of the Jacobs School of Music (JSOM) by serving as a central informational resource in the mailroom.
• Provides friendly, efficient customer service. Receive, log, sort, and distribute incoming mail and packages across JSOM facilities (including Practice Building, Merrill Hall, Musical Arts Center, and East Studio Building).
• Assists departments with mass printing and copying requests.
• Processes incoming Purchasing Card (P-Card) requests, explains Indiana University (IU) financial guidelines and procedures to requestors, and collect and reconcile receipts.
• Provides administrative backup to Financial Administration staff as needed.
• Distributes and maintains inventory records for general office and classroom supplies across JSOM departments.
• Assists with inventory management and online order fulfillment for the JSOM Marketplace store.
• Provides occasional backup staffing for the Marketplace kiosk open during mainstage productions at the Musical Arts Center (primarily weekend evenings).

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED.)

SKILLS

Required

• Strong interpersonal and customer service skills.
• Ability to maintain strict confidentiality regarding sensitive university financial and personal data.
• Demonstrates ability to work effectively both independently and collaboratively withina team.
• Proficiency with standard office software and equipment.

This position requires the ability to move up to 40 pounds. This position requires the ability to navigate multi-level building and move across campus between JSOM facilities for short periods. A person in this role requires the ability to perform computer-based tasks for extended periods. The person in this role must be able to perform the essential functions with or without accommodation.

Equipment Used: Personal computer (PC), enterprise/office software programs, telephone, copier/printer, cash register, and fax machine.

Current Indiana University students are not eligible for consideration due to direct access to confidential and sensitive employee/financial materials.

IU Bloomington Campus.

This is an in-person position.

$15.00 per hour

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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