Admissions Assistant

Indiana University; Bloomington (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Healthcare benefits

Tuition subsidy

Paid holidays

Paid time off

Job summary

Indiana University Bloomington is seeking an Admissions and Recruitment support professional for the Jacob School of Music. This in-person role focuses on welcoming visitors, scheduling campus visits, and guiding prospective students through auditions and interviews.

You will coordinate with faculty and campus partners, manage calendars and recruitment events, and assist with communications and recruitment materials. Strong communication, organization, and professionalism are essential.

Qualifications

• Proven written and verbal communication skills.
• High level of professionalism and reliability.
• Strong time management and prioritization abilities.
• Commitment to quality and accuracy.

Responsibilities

• Acts as first point of contact for walk-in visitors to the Office of Music Admissions and Financial Aid.
• Schedules campus visits and information sessions for prospective students.
• Provides guidance for students through audition and interview processes.
• Serves as a liaison between the Office of Music Admissions and Financial Aid and Jacob School of Music faculty.
• Coordinates with campus partners on admissions and financial aid processes.
• Manages office calendars, outreach activities, travel calendars, and recruitment calendars.
• Assists in planning on-campus and off-campus recruitment events.
• Coordinates shipping of recruitment materials and electronic communications.
• Supports daily office operations alongside the Director and Associate Directors.

Skills

Excellent communication

Organizational skills

Professionalism

Time management

Detail oriented

Education

High school diploma or equivalent

Job description

Department

JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)

Job Summary

Department Specific Responsibilities

• Serves as first point-of-contact for walk-in visitors to theOffice of Music Admissions and Financial Aid.
• Schedules campus visits and information sessions forprospective students.
• Provides detailed guidance and assistance for studentsthroughout audition and interview process.
• Serves as a contact person between the Office of MusicAdmissions and Financial Aid and Jacob School of Music ((JSOM)faculty members.
• Communicates and coordinates with campus partners regardingadmission and financial aid processes.
• Manages office activities, including outreach and travelcalendars, campus visit calendars, and office meetingcalendars.
• Assists in planning and scheduling on-campus and off-campusrecruitment events.
• Coordinates shipping of recruitment materials.
• Assists in designing and sending electronic recruitmentcommunication.
• Supports daily activities of the office, including the workDirector and Associate Directors.

General Responsibilities

• Oversees the processing and evaluation of all applications foradmissions into that school and accompanying material, such astranscripts, to determine eligibility.
• Maintains records and databases of applications; updates andpurges as necessary; gathers and collates information from recordsand prepares reports.
• Reviews applications for completeness, contacts applicants forany missing information or to resolve discrepancies and obtains anynecessary information from other sources.
• Schedules and oversees any applicant interviews.
• Makes recommendations regarding admissions and financial aiddecisions; contacts applicant regarding the decision on theadmission application.
• Responds to phone and email inquiries on admissions process andstatus of applications; may assist in the design of recruitingevents and materials.
• Counsels potential students regarding courses and gradesrequired for admission.
• May supervise temporary staff in the admissions office;monitors and evaluates job performance.
• Maintains files and databases on students admitted into theschool; generates reports based on this information.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED.)

WORK EXPERIENCE

Required

• 2 years of office work or related experience.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamicenvironment.
• Highly thorough and dependable.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Indiana University (IU) Bloomington Campus.

This is an in-person position.

Benefits Overview

For full-time staff employees, Indiana University offers a widearray of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure .

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Student Services

Job Family: Admissions & Recruitment

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on theadvertised Close Date. This posting may be closed at any time atthe discretion of the University, but will remain open for aminimum of 5 business days. To guarantee full consideration, pleasesubmit your application within 5 business days of the PostedDate.

If you wish to include a cover letter, you may include it with yourresume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discriminationhere which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online . You may also request aphysical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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