Part-Time Administrative Generalist Coordinator

Indiana University; Bloomington (IN); On-site; USD 21,000 - 29,000; Part time

Benefits offered by this job

Comprehensive IU benefits

Tuition subsidy for employees

Paid holidays

Job summary

Indiana University’s Kelley School of Business – IBRC seeks a part-time administrative assistant to support daily operations. The role involves preparing Word/Excel files, basic bookkeeping, processing departmental purchases, and assisting with travel using IU systems.

The position requires 3 years of office experience, strong MS 365 skills, and excellent communication. It offers a supportive team environment and comprehensive IU benefits for part-time staff.

Qualifications

• High school diploma or equivalent required.
• Experience with Word/Excel and IU systems preferred.
• Strong communication and organizational skills required.

Responsibilities

• Perform administrative duties for the Indiana Business Research Center.
• Create Word/Excel files, bookkeeping, assist with account activities and purchasing.
• Coordinate planning and support department initiatives and events with internal and external teams.

Skills

Microsoft 365 prof.

Interpersonal skills

Verbal communication

Written communication

Customer service

Organizational skills

Multitasking

Confidential information handling

Time management

Team collaboration

Problem-solving

Attention to detail

Education

High school diploma

Some college

Tools

Microsoft 365

QuickBooks

Job description

KELLEY SCHOOL OF BUSINESS (BL-BUS-IUBLA)

The Kelley School of Business at Indiana University (IU) is a comprehensive provider of top-tier business education with a full portfolio of undergraduate, graduate, doctoral, and executive programs on campuses in Bloomington and Indianapolis, and online worldwide. The Kelley School has been creating career momentum for 100 years, going from 70 students in 1920 to an enrollment of more than 15,000 students today. Our innovative curriculum is built on personal development, teamwork, and experiential learning with an emphasis on global and social responsibility. Our success is reflected in our reputation among academic peers, our career placement statistics, and the accomplishments of more than 137,000 living alumni around the globe.

About IBRC

The Indiana Business Research Center (IBRC) provides and interprets economic and demographic information needed by Indiana businesses, governments, and nonprofit organizations. The center has offices and staff located in Bloomington and Indianapolis.

• Performs a variety of administrative duties for the Indiana Business Research Center that support daily operations.
• Responsible for creating Word or Excel files, bookkeeping, supporting operations as it relates to account activities, answering correspondence, filing, and processing departmental purchases, reimbursements, and travel using IU systems.
• Provides administrative assistance with research and publication materials.
• Coordinates planning and is accountable to see through completion of various department initiatives and events that engage internal and external teams.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Some college.

WORK EXPERIENCE

Required

• 3 years of office experience.

Preferred

• Payroll Experience

SKILLS

Required

• Working knowledge of Microsoft 365.
• Excellent interpersonal, written, and verbal communication skills.
• Strong customer service orientation.
• Ability to interact effectively with a wide array of individuals.
• Strong organizational and multitasking skills.
• Ability to manage multiple priorities, deadlines, and interruptions.
• Demonstrates problem-solving skills.
• Exceptional attention to detail.
• Strong work ethic and ability to collaborate as part of a team.
• Sound judgment and experience handling confidential information.
• Familiarity with office equipment, basic computer skills, and the ability to learn new systems quickly.
• Demonstrates time management and priority setting skills.
• Ability to simultaneously handle multiple priorities.

Preferred

• Advanced knowledge of Microsoft 365 applications, including Word, Excel, Access, Outlook, and PowerPoint.
• Experience with Indiana University systems, policies, and procedures.
• Experience using QuickBooks.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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