Director of Finance (Financial Administration Specialist)

Indiana University; Bloomington (IN); Vor Ort; USD 90.000 - 130.000; Vollzeit

Benefits dieser Stelle

Comprehensive medical and dental

Health savings account

Tuition subsidy for IU courses

10 paid holidays

Generous paid time off

Employee Assistance Program (EAP)

Zusammenfassung

Indiana University Bloomington Campus is seeking a seasoned financial administrator to provide budgeting and operational leadership for the Jacobs School of Music. You will work with Chairs, Directors, and faculty to develop realistic budgets and ensure compliance with IU and IUF policies.

The role requires 5 years of relevant experience, a finance-related Bachelor's degree (MBA preferred; CFA preferred), and advanced Excel skills.

Qualifikationen

• Bachelor's degree in finance, business, or a related field is required.
• MBA preferred.
• CFA preferred.
• 5 years of relevant experience.
• Experience in higher education preferred.

Aufgaben

• Provides budgeting and operational leadership of financial activities for the Jacobs School of Music.
• Interprets and ensures compliance with IU/IUF policies, including account management and financial reporting.
• Develops budgets for departments and programs with funding sources from grants and gifts.
• Monitors expenditures and encumbrances against approved budgets and advises on funding options.
• Leads the annual budget preparation process and aligns requests with directives and guidelines.
• Prepares operating and project budget drafts and communicates financial concepts to non-financial staff.
• Explains variances and ensures regulatory compliance and fiscal integrity.
• May provide training to lower-level staff.

Kenntnisse

Budgeting

Financial reporting

Communication

Excel & Pivot Tables

Policy compliance

Ausbildung

Bachelor's degree in finance/business related field

MBA

CFA

Tools

Excel

Pivot Tables

Databases

Jobbeschreibung

JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)

Department-Specific Responsibilities

• Provides budgeting and operational leadership of financial activities for the Jacobs School of Music.
• Interprets and ensures compliance with Indiana University Foundation (IUF) and Indiana University (IU) policies, including, but are not limited to, account management, transaction processing, and financial reporting and analysis.
• Works with Chairs, Program Directors, and other faculty to develop realistic budgets for their departments and programs. Funding sources include auxiliary activities, external contracts and grants, and operational funds.
• Monitors actual expenditures and encumbrances against approved budgets, at both the overall level and for individual manager portfolios. Follows up with faculty, chairs, and directors as needed to determine funding options.
• Assumes a lead role in the annual budget preparation process.
• Works with managers to help them develop budget requests in line with Jacobs School of Music directives and annual budget guidelines.
• Works closely with the Assistant Dean of Finance to file a balanced budget that is compliant with all university guidelines.
• Assumes the lead responsibility for IUF account management.
• Projects funding available in each of the 300+ accounts; works with admissions to ensure that available funds are fully utilized, in accordance with donor intent.
• Facilitates transfers of funds from IUF accounts to corresponding IU accounts, with careful attention to documentation. Manages account structure and delegates setup for all IUF accounts.
• Assumes a leadership role for external survey solicitations, as well as university required fiscal analysis and reports. Provides financial information to the university and campus representatives as requested. Prepares reporting and detailed information as needed for our accreditation process.
• Attends meetings and pursues professional development to keep abreast of changes and challenges in the business area of academic financial and administrative operation.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, manages the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Formulates policies and guidelines for division/department activities.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and implements special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
• Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and reports any significant deviations from approved budgets.
• May provide functional advice or training to lower-level staff.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or a related field

Preferred

• Master of Business Administration (MBA)

LICENSES AND CERTIFICATES

Preferred

• Chartered Financial Analyst (CFA)

WORK EXPERIENCE

Required

• 5 years of relevant experience

Preferred

• Experience in higher education

SKILLS

Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Possesses a high degree of initiative
• Ability to influence internal and/or external constituents
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks
• Demonstrates experience solving problems with independent thought
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget
• Demonstrates ability to interpret and apply concepts and policies to daily work functions
• Knowledge of various fund accounts
• Ability to clearly present material and make it accessible to a variety of audiences
• Ability to interpret financial documents from an accounting, policy, and practice perspective

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indiana University Bloomington Campus

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Advanced

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

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