Part-Time Mail & Office Support Specialist (On-Site)

Standard Communities; San Juan Capistrano (CA); Hybride; USD 36 000 - 39 000; Temps partiel

Résumé du poste

Standard Communities is seeking an Office Assistant for a part‑time, on‑site role in the office. The position focuses on managing physical mail, supporting general office operations, and assisting across departments.

The ideal candidate is organized, dependable, and detail oriented, with comfort handling confidential information and coordinating visitors and deliveries. This role requires independent work and collaboration with team members.

Qualifications

• High school diploma or equivalent required.
• Experience in office, mailroom, or clerical work preferred.
• Strong organization and time‑management skills.
• Attention to detail and accuracy.
• Ability to handle confidential information appropriately.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines.
• Ability to work independently while supporting a team.
• Basic computer skills including Microsoft Office.
• Ability to lift and move mail, packages, and supplies.

Responsabilités

• Receive and sort all incoming physical mail and packages.
• Open, scan, and distribute mail to the appropriate individuals or departments.
• Ensure time-sensitive, confidential, and important documents are routed promptly and accurately.
• Prepare and process outgoing mail, including postage and shipping labels.
• Maintain an organized mailroom and mail distribution area.
• Track and follow up on mail requiring special handling.
• Ensure scanned documents are properly named, saved, and distributed according to procedures.
• Maintain confidentiality when handling sensitive information.
• Provide administrative support to various departments as needed.
• Assist with filing, copying, scanning, printing, and organizing documents.
• Maintain office supplies and notify staff when reorders are needed.
• Receive and direct visitors, deliveries, and vendors.
• Assist with preparing documents, forms, and correspondence.
• Provide general clerical support for special projects and other office initiatives.
• Perform other administrative duties as assigned.

Connaissances

Organizational skills

Time management

Attention to detail

Written communication

Verbal communication

Confidential handling

Microsoft Office

Independent work

Team collaboration

Physical mail handling

Formation

High school diploma or equivalent

Outils

Microsoft Office

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Assistant

9 days ago Requisition ID: 1212

Salary Range: $26.00 To $28.00 Hourly

Type: Part Time – On Site, ~20 hours/week

Job Summary

The Office Assistant provides administrative and general office support to ensure the office operates efficiently and professionally. The primary responsibility of this position is to manage all incoming and outgoing physical mail, including sorting, scanning, distributing, and routing documents to the appropriate individuals or departments.

This position requires someone who is organized, dependable, detail-oriented, and comfortable handling a variety of administrative tasks. The Office Assistant will work closely with team members across the organization and may assist with additional office needs as they arise.

Responsibilities

Mail Management

• Receive and sort all incoming physical mail and packages.
• Open, scan, and distribute mail to the appropriate individuals or departments.
• Ensure time-sensitive, confidential, and important documents are routed promptly and accurately.
• Prepare and process outgoing mail, including applying postage and create shipping labels.
• Maintain an organized mailroom and mail distribution area.
• Track and follow up on mail or documents requiring special handling.
• Ensure scanned documents are properly named, saved, and distributed according to established procedures.
• Maintain confidentiality when handling sensitive or confidential information.

General Office Support

• Provide administrative support to various departments and team members as needed.
• Assist with filing, copying, scanning, printing, and organizing documents.
• Maintain office supplies and notify appropriate staff when supplies need to be reordered.
• Assist with organizing and maintaining common office areas.
• Receive and direct visitors, deliveries, and vendors as needed.
• Assist with preparing documents, forms, and correspondence.
• Provide general clerical support for special projects and other office initiatives.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous office, administrative, mailroom, or clerical experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential and sensitive information appropriately.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines.
• Comfortable working independently while also supporting a team.
• Basic computer skills, including proficiency with Microsoft Office or similar applications.
• Ability to lift and move mail, packages, boxes, and office supplies as needed.

Core Competencies

• Reliable and dependable – consistently completes daily responsibilities accurately and on time.
• Organized – able to manage a high volume of mail and administrative tasks efficiently.
• Detail-oriented – pays close attention to names, addresses, documents, and distribution requirements.
• Service-oriented – provides helpful and professional support to employees and visitors.
• Flexible – willing to assist with a variety of office needs and changing priorities.
• Trustworthy – understands the importance of confidentiality when handling company and employee information.

This is a part time in-office position. The Office Assistant will spend a significant portion of the workday managing physical mail and documents and may be required to stand, walk, lift, and carry packages or boxes periodically.