Part-Time On-Site Mail & Office Coordinator

Standard Property Company Inc; San Juan Capistrano (CA); On-site; USD 36,000 - 39,000; Part time

Job summary

Standard Property Company Inc. is seeking an Office Assistant to provide essential administrative support on site in California. The role focuses on managing physical mail, scanning, routing documents, and general clerical tasks.

The position requires organization, reliability, and the ability to work independently while supporting a team. The part-time in-office role (~20 hours/week) emphasizes attention to detail, proper handling of confidential information, and strong communication skills to

Qualifications

• High school diploma or equivalent required.
• Previous office/clerical experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information.
• Strong written and verbal communication skills.
• Ability to lift and move mail and packages.

Responsibilities

• Mail Management: Receive and sort all incoming mail and packages.
• Mail handling: Open, scan, and distribute mail to the appropriate individuals or departments.
• Routing: Ensure time-sensitive documents are routed promptly and accurately.
• Outgoing mail: Prepare and process outbound mail, apply postage, create labels.
• Mail area: Maintain an organized mailroom and distribution area.
• Tracking: Track mail requiring special handling and follow up as needed.
• Document naming: Ensure scanned documents are named and stored correctly.
• Confidentiality: Maintain confidentiality when handling sensitive information.
• General Office Support: Assist with filing, copying, scanning, printing, organizing.
• Supplies: Maintain office supplies and reorder as needed.
• Reception: Receive and direct visitors, deliveries, and vendors.
• Administrative tasks: Prepare documents, forms, and correspondence.
• Projects: Support special office projects and initiatives.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Independent work

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

General computer literacy

Job description

Standard Property Company Inc. is seeking an Office Assistant to provide essential administrative support on site in California. The role focuses on managing physical mail, scanning, routing documents, and general clerical tasks.

The position requires organization, reliability, and the ability to work independently while supporting a team. The part-time in-office role (~20 hours/week) emphasizes attention to detail, proper handling of confidential information, and strong communication skills to