Office Assistant

Standard Property Company Inc; San Juan Capistrano (CA); On-site; USD 36,000 - 39,000; Part time

Job summary

Standard Property Company Inc. is seeking an Office Assistant to provide essential administrative support on site in California. The role focuses on managing physical mail, scanning, routing documents, and general clerical tasks.

The position requires organization, reliability, and the ability to work independently while supporting a team. The part-time in-office role (~20 hours/week) emphasizes attention to detail, proper handling of confidential information, and strong communication skills to

Qualifications

• High school diploma or equivalent required.
• Previous office/clerical experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information.
• Strong written and verbal communication skills.
• Ability to lift and move mail and packages.

Responsibilities

• Mail Management: Receive and sort all incoming mail and packages.
• Mail handling: Open, scan, and distribute mail to the appropriate individuals or departments.
• Routing: Ensure time-sensitive documents are routed promptly and accurately.
• Outgoing mail: Prepare and process outbound mail, apply postage, create labels.
• Mail area: Maintain an organized mailroom and distribution area.
• Tracking: Track mail requiring special handling and follow up as needed.
• Document naming: Ensure scanned documents are named and stored correctly.
• Confidentiality: Maintain confidentiality when handling sensitive information.
• General Office Support: Assist with filing, copying, scanning, printing, organizing.
• Supplies: Maintain office supplies and reorder as needed.
• Reception: Receive and direct visitors, deliveries, and vendors.
• Administrative tasks: Prepare documents, forms, and correspondence.
• Projects: Support special office projects and initiatives.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Independent work

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

General computer literacy

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Assistant

3 days ago Requisition ID: 1212

Salary Range: $26.00 To $28.00 Hourly

Type: Part Time – On Site, ~20 hours/week

Job Summary

The Office Assistant provides administrative and general office support to ensure the office operates efficiently and professionally. The primary responsibility of this position is to manage all incoming and outgoing physical mail, including sorting, scanning, distributing, and routing documents to the appropriate individuals or departments.

This position requires someone who is organized, dependable, detail-oriented, and comfortable handling a variety of administrative tasks. The Office Assistant will work closely with team members across the organization and may assist with additional office needs as they arise.

Responsibilities

Mail Management

• Receive and sort all incoming physical mail and packages.
• Open, scan, and distribute mail to the appropriate individuals or departments.
• Ensure time-sensitive, confidential, and important documents are routed promptly and accurately.
• Prepare and process outgoing mail, including applying postage and create shipping labels.
• Maintain an organized mailroom and mail distribution area.
• Track and follow up on mail or documents requiring special handling.
• Ensure scanned documents are properly named, saved, and distributed according to established procedures.
• Maintain confidentiality when handling sensitive or confidential information.

General Office Support

• Provide administrative support to various departments and team members as needed.
• Assist with filing, copying, scanning, printing, and organizing documents.
• Maintain office supplies and notify appropriate staff when supplies need to be reordered.
• Assist with organizing and maintaining common office areas.
• Receive and direct visitors, deliveries, and vendors as needed.
• Assist with preparing documents, forms, and correspondence.
• Provide general clerical support for special projects and other office initiatives.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous office, administrative, mailroom, or clerical experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential and sensitive information appropriately.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines.
• Comfortable working independently while also supporting a team.
• Basic computer skills, including proficiency with Microsoft Office or similar applications.
• Ability to lift and move mail, packages, boxes, and office supplies as needed.

Core Competencies

• Reliable and dependable – consistently completes daily responsibilities accurately and on time.
• Organized – able to manage a high volume of mail and administrative tasks efficiently.
• Detail-oriented – pays close attention to names, addresses, documents, and distribution requirements.
• Service-oriented – provides helpful and professional support to employees and visitors.
• Flexible – willing to assist with a variety of office needs and changing priorities.
• Trustworthy – understands the importance of confidentiality when handling company and employee information.

This is a part time in-office position. The Office Assistant will spend a significant portion of the workday managing physical mail and documents and may be required to stand, walk, lift, and carry packages or boxes periodically.