Part-Time Impact-Driven Executive & Operations Coordinator

Nuestra Casa; Palo Alto (CA); Hybrid; USD 44,000 - 55,000; Part time

Benefits offered by this job

Collaborative team environment

Paid sick leave (CA)

401(k) plan with employer match

Job summary

Nuestra Casa in East Palo Alto, CA is seeking a part-time Executive and Operations Assistant to support the Executive Director and Senior Operations Manager. The role is 10-18 hours per week and involves administrative, operational, and program support to advance the organization's mission.

The position requires managing calendars, coordinating meetings, maintaining records, and serving as a liaison across staff, partners, and community stakeholders.

Qualifications

• Strong interpersonal, verbal, and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to build relationships and engage diverse communities with cultural humility and respect.
• Ability to work collaboratively as part of a team and independently when needed.
• Comfort navigating ambiguity and adapting to changing priorities in a dynamic environment.
• Basic to intermediate computer skills, including Microsoft Office, Google Workspace, and the ability to troubleshoot common technical issues.

Responsibilities

• Manage the Executive Director's calendar, including scheduling, prioritizing requests, and resolving scheduling conflicts.
• Process the Executive Director's reimbursements & mileage requests.
• Prepare agendas, briefing materials, presentations, reports, and Board meeting documents.
• Support the planning and preparation of board meetings and attend meetings as needed.
• Serve as a point of contact between the Executive Director, staff, Board members, community partners, and other stakeholders.
• Support meeting logistics, including scheduling, note-taking, and follow-up on action items.
• Handle confidential and sensitive information with discretion and sound judgment.
• Maintain organizational operations by managing administrative systems and workflows.
• Manage office supplies and event-related purchases, including ordering, inventory tracking, and maintaining an organized supply area.
• Develop and maintain templates, documentation, filing systems, and knowledge management resources.
• Coordinate organizational events and program activities, ensuring successful planning and execution.
• Provide administrative and operational assistance to program staff on project-related tasks.

Skills

Communication skills

Interpersonal skills

Organizational skills

Team collaboration

Education

Bachelor's degree in Admin/Social Sciences/Comm

Tools

Microsoft Office

Google Workspace

Job description

Nuestra Casa in East Palo Alto, CA is seeking a part-time Executive and Operations Assistant to support the Executive Director and Senior Operations Manager. The role is 10-18 hours per week and involves administrative, operational, and program support to advance the organization's mission.

The position requires managing calendars, coordinating meetings, maintaining records, and serving as a liaison across staff, partners, and community stakeholders.