Payroll Manager.

Vaco by Highspring; Evendale (OH); On-site; USD 80,000 - 105,000; Full time

Job summary

Vaco by Highspring is hiring a Payroll Manager to oversee accurate and timely payroll processing, ensuring compliance with federal and state requirements. You will manage data, deductions, taxes, benefits, and 401(k) administration while partnering with HR, Treasury, and Finance.

The ideal candidate is highly organized, detail-oriented, analytical, and comfortable working independently in a fast-paced environment. On-site role in Cincinnati, OH with full-time hours.

Qualifications

• 8+ years of payroll experience.
• Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience with SAP and Paycor is a plus.

Responsibilities

• Enter, maintain, and process payroll information, including rates, bonuses, hours, deductions, and changes.
• Ensure accurate processing of payroll taxes, deductions, and benefits.
• Oversee payroll tax compliance filings and 401(k) administration.
• Reconcile payroll to GL and bank statements; liaise with HR, Treasury, and Finance.

Skills

Payroll processing

Regulatory compliance

Payroll taxes

Analytical skills

Attention to detail

Communication

Education

Bachelor's degree in Accounting/Finance

Tools

SAP

Paycor

Paylocity

ADP

SuccessFactors

Job description

Location: Cincinnati, OH
Employment Type: Full-Time
Department: Finance
Work Arrangement: On-Site

Position Overview

Payroll Manager

We are seeking an experienced Payroll Manager to oversee the accurate and timely processing of payroll while ensuring compliance with federal and state payroll regulations. This position will manage payroll data, deductions, taxes, benefits, payroll reconciliations, and 401(k) administration while partnering closely with HR, Treasury, and Finance.

The ideal candidate is highly organized, detail-oriented, analytical, and comfortable working independently in a fast-paced and evolving environment.

Key Responsibilities

• Enter, maintain, and process payroll information, including employee rates, bonuses, compensation, hours worked, paid leave, holidays, deductions, withholdings, and employee changes.

• Ensure accurate processing of payroll deductions for taxes, benefits, garnishments, and other deductions.

• Issue or reissue physical checks and direct deposits resulting from payroll errors or employee separations.

• Oversee federal and state payroll tax compliance, including filings, deposits, and account setup.

• Process annual payroll compliance requirements, including W-2s and other tax forms.

• Review payroll information for accuracy and ensure all required documentation is complete.

• Coordinate with HR regarding payroll changes, including new hires, terminations, compensation changes, and other employee updates.

• Process bonuses, severance payments, taxes, workers' compensation, and other financial compensation or deductions.

• Reconcile payroll to the general ledger and monthly bank statements.

• Partner with Treasury and Finance to ensure accurate payroll banking transactions.

• Support benefit programs through deduction calculations, deduction setup, invoice payments, and journal entry preparation/posting.

• Manage the company's 401(k) plan, including daily administration, annual reporting and compliance, audits, governmental inquiries, and plan updates.

• Support headcount budgeting, forecasting, and tracking actual results against budget.

• Prepare payroll and financial reports for management as requested.

• Respond to employee questions regarding salaries, payroll, deductions, and payments.

• Work with government agencies, including the IRS, on audits, inquiries, and information requests.

• Assist with other accounting and finance responsibilities as needed.

Required Qualifications

• 8+ years of payroll experience.

• Strong knowledge of payroll processing, compliance, and payroll tax requirements.

• Proven experience serving as a Payroll Lead, Payroll Manager, or in a similar senior-level payroll role.

• Ability to work independently while collaborating effectively with HR, Finance, Treasury, and other departments.

• Highly organized and detail-oriented with the ability to manage multiple priorities.

• Comfortable working in a fast-paced and continually evolving environment.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.

• manufacturing or multi-shift environment.

• SAP and Paycor.

Skills & Competencies

• Working knowledge of payroll systems such as Paycor, Paylocity, ADP, and SuccessFactors.

• Strong Microsoft Office skills, particularly Microsoft Excel, including formulas, functions, and working with large data sets.

• Ability to quickly learn and effectively utilize payroll and financial software.

• Excellent organizational and time-management skills.

• Strong analytical and mathematical skills.

• Proven ability to identify discrepancies and maintain a high level of accuracy.

• Ability to prioritize effectively in a high-volume, multi-tasking environment.

• Adaptability and sound judgment when handling non-routine or changing situations.

• Strong communication and interpersonal skills.

Physical & Work Requirements

• Ability to remain stationary for extended periods of time.

• Ability to regularly operate a computer, telephone, printer, and other standard office equipment.

• This is an on-site position requiring physical presence during regular business hours unless otherwise approved by management.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).