HR Admin Assistant

Vaco by Highspring; California (MO); On-site; USD 34,000 - 37,000; Full time

Job summary

Vaco by Highspring in Santa Fe Springs, CA is seeking a bilingual HR Admin to support onboarding, employee data management, recruiting coordination, and day-to-day HR activities for a high-volume workforce.

This contract role offers an end-of-year assignment with potential extension, on-site in Santa Fe Springs, and an hourly pay of $25–$27. Strong attention to detail and Excel/Google Sheets skills are valued.

Qualifications

• Previous experience in HR, recruiting coordination, office administration, or data entry preferred.
• Experience supporting warehouse, manufacturing, distribution, logistics, or blue-collar workforces highly preferred.
• Strong attention to detail and organizational skills.
• Comfortable working with large volumes of employee information.
• Proficiency with Microsoft Excel and Google Sheets.
• Strong communication and customer service skills.
• Ability to work onsite full-time in Santa Fe Springs.

Responsibilities

• Process onboarding documentation and new hire paperwork
• Enter and maintain employee data with a high degree of accuracy
• Update, track, and manage workforce information using Excel and Google Sheets
• Support employee file maintenance and HR recordkeeping
• Assist with onboarding logistics and orientation coordination
• Provide administrative support to HR and recruiting teams
• Coordinate interviews and candidate communication as needed
• Assist with various HR projects and workforce initiatives

Skills

Bilingual HR admin

Onboarding

Data entry

Recruiting coordination

Communication

Tools

Excel

Google Sheets

Job description

Contract till at least the end of the year | Santa Fe Springs, CA | $25-$27/hr

Overview

A growing distribution and manufacturing company is seeking a bilingual HR Admins to support its Human Resources team during an upcoming peak season. These positions will play a critical role in onboarding, employee administration, recruiting coordination, and day-to-day HR support for a large, high-volume workforce.

This is an excellent opportunity for someone looking to build a long-term career in Human Resources, Talent Acquisition, or Recruiting. Strong performers will have the opportunity to gain exposure to recruiting functions and potentially transition into a long-term opportunity.

Key Responsibilities

• Process onboarding documentation and new hire paperwork
• Enter and maintain employee data with a high degree of accuracy
• Update, track, and manage workforce information using Excel and Google Sheets
• Support employee file maintenance and HR recordkeeping
• Assist with onboarding logistics and orientation coordination
• Provide administrative support to HR and recruiting teams
• Coordinate interviews and candidate communication as needed
• Assist with various HR projects and workforce initiatives

Qualifications & Requirements

• Previous experience in HR, recruiting coordination, office administration, or data entry preferred
• Experience supporting warehouse, manufacturing, distribution, logistics, or blue-collar workforces highly preferred
• Strong attention to detail and organizational skills
• Comfortable working with large volumes of employee information
• Proficiency with Microsoft Excel and Google Sheets
• Strong communication and customer service skills
• Ability to work onsite full-time in Santa Fe Springs

Additional Information

• Immediate hiring need
• Open-ended contract assignment through January with potential extension
• Opportunity for direct hire based on performance and business needs
• Overtime may be required during peak season
• Strong performers may be trained in recruiting and talent acquisition functions
• Excellent opportunity for HR Coordinators, Recruiting Coordinators, HR Assistants, and entry-level recruiters seeking career growth

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here https://www.highspring.com/ai-use-notices/. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).