HR Event Operations Admin– Raymond James Stadium

Legends Hospitality, LLC; United States; On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

LEGENDS & ASM GLOBAL is seeking a part-time HR and Event Operations Assistant to support day-to-day HR administration, onboarding, and event credential handling. You will help with staffing, check-ins, uniforms, signage, and pre-event logistics.

The role requires strong Excel skills, excellent organization, reliability, and the ability to manage multiple priorities in a fast-paced venue environment, including early mornings, evenings, weekends, and holidays.

Qualifications

• Proficiency in Microsoft Excel, including formulas, sorting/filtering, formatting, data entry, and tracking information.
• Strong organizational, communication, time-management, technology, and attention-to-detail skills.
• Ability to manage multiple priorities, work independently and collaboratively, and maintain confidentiality.
• Ability to learn new systems quickly and adapt to changing operational needs.
• Reliable and flexible availability, with the ability to work scheduled games, concerts, and major events.
• Must be available for early mornings, evenings, weekends, and holidays based on the event schedule.
• This is a part-time position averaging approximately 20-30 hours per week, consisting of a combination of administrative and event-based hours.

Responsibilities

• Support day-to-day HR administration, including employee records, onboarding, scheduling, communications, payroll documentation, uniform tracking, and general employee support.
• Maintain accurate files, spreadsheets, rosters, trackers, credentials, and other administrative documentation while handling employee information confidentially.
• Assist with the preparation, distribution, tracking, and troubleshooting of employee and event credentials.
• Support pre-event preparation, including staffing, check-in materials, uniforms, signage, supplies, rosters, and event documentation.
• Assist with employee check-in, location preparation, inventory checks, audits, walkthroughs, and other operational needs before, during, and after events.
• Serve as a flexible resource for HR and Event Operations by responding to changing priorities, time-sensitive requests, and special projects.
• Work collaboratively with managers, supervisors, employees, vendors, and event partners to support efficient event operations.

Skills

Excel proficiency

Organizational skills

Attention to detail

Time-management

Communication skills

Ability to learn new systems

Reliability

Flexible availability

Tools

Microsoft Excel

Job description

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions from venue development and event booking to revenue strategy and hospitality. Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences. ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters. Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

GLOBAL HOSPITALITY

We believe that exceptional venue experiences should extend beyond game day and show time. From five-star feasts and craft cocktails to local eats and sizzling chef-inspired creations, we are renowned for our exceptional dining experiences. Our fresh, creative cuisine is just the beginning. We strive to delight guests at every turn: candy walls, in-house bakeshops, and a warm welcome at every turn.

RAYMOND JAMES STADIUM

Legends is the official hospitality partner of Raymond James Stadium, home to the Tampa Bay Buccaneers. The partnership includes overseeing the Raymond James Stadium food and beverage program development and management for concessions, suites and premium areas for all game days, concerts, special events and any food and beverage related activations for the iconic Pirate Ship. Join us in elevating the fan experience through unparalleled guest service and pride to make Raymond James Stadium one of the best stadiums in the NFL.

PRIMARY RESPONSIBILITIES

• Support day-to-day HR administration, including employee records, onboarding, scheduling, communications, payroll documentation, uniform tracking, and general employee support.
• Maintain accurate files, spreadsheets, rosters, trackers, credentials, and other administrative documentation while handling employee information confidentially.
• Assist with the preparation, distribution, tracking, and troubleshooting of employee and event credentials.
• Support pre-event preparation, including staffing, check-in materials, uniforms, signage, supplies, rosters, and event documentation.
• Assist with employee check-in, location preparation, inventory checks, audits, walkthroughs, and other operational needs before, during, and after events.
• Serve as a flexible resource for HR and Event Operations by responding to changing priorities, time-sensitive requests, and special projects.
• Work collaboratively with managers, supervisors, employees, vendors, and event partners to support efficient event operations.

QUALIFICATIONS

• Proficiency in Microsoft Excel, including formulas, sorting/filtering, formatting, data entry, and tracking information.
• Strong organizational, communication, time-management, technology, and attention-to-detail skills.
• Ability to manage multiple priorities, work independently and collaboratively, and maintain confidentiality.
• Ability to learn new systems quickly and adapt to changing operational needs.
• Reliable and flexible availability, with the ability to work scheduled games, concerts, and major events.
• Must be available for early mornings, evenings, weekends, and holidays based on the event schedule.
• This is a part-time position averaging approximately 20-30 hours per week, consisting of a combination of administrative and event-based hours.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.