Part-Time CAM Assistant for Orlando Communities

RealManage, LLC; Orlando (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

RealManage, a technology-driven HOA management company, is seeking a Part-time Assistant CAM to support day-to-day operations for our Orlando community. You will assist with board meeting logistics, minutes, and record-keeping.

This role emphasizes organization, attention to detail, and professional communication as you coordinate notices, maintain corporate records, and help with renewals and meeting packets.

Responsibilities

• Deed Restriction Letters: Produce and track letters based on the site inspections. Maintain violation log, both active and resolved
• Renewals: Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with current vendor if requested and/or assist the bid packet preparation. Insure that all agreements are fully executed and are appropriately filed
• Meeting Notice Preparation: Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association’s bylaw notice requirements
• Attendance at Meetings: Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes
• Prepare Minutes: Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations. Manage the approval process of the minutes by the Association Manager and circulate to Board of Directors within thirty days of the meeting
• New Board Member Packets: Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting
• Maintenance of Corporate Records: Maintain and update the corporate records and minutes books for assigned associations
• Committee Coordination: Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests
• Filing: Set up files for new associations as assigned and maintain association files per standard office procedures
• Research and Coordination: Assist the Association Manager with researching resident requests, securing locations and dates for meetings
• This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on community needs. Reasonable accommodation may be made to enable qualified individuals to perform the essential functions of this position

Job description

RealManage, a technology-driven HOA management company, is seeking a Part-time Assistant CAM to support day-to-day operations for our Orlando community. You will assist with board meeting logistics, minutes, and record-keeping.

This role emphasizes organization, attention to detail, and professional communication as you coordinate notices, maintain corporate records, and help with renewals and meeting packets.