Onsite Office Manager - Part-time (NPFL101526)

RealManage, LLC; North Port (FL); In loco; USD 32.000 - 34.000; Part-time

Descrizione del lavoro

RealManage, LLC is seeking a part-time Administrative Assistant to support day-to-day HOA operations. You will handle payments, inquiries, and filing while maintaining accurate owner records and documentation in Google Drive and MS Office.

Responsibilities include processing invoices, coordinating with CAM, and assisting with board and annual meetings. The role emphasizes strong communication, organization, and customer service within a fast-paced office environment.

Competenze

• High school diploma or GED required; associate degree preferred.
• Excellent verbal and written communication for internal and external customers.
• Excellent computer proficiency with MS Office (Word, Excel, PowerPoint).
• Ability to work under pressure while delivering excellent customer service.
• Ability to work independently and complete tasks per instructions.

Mansioni

• Handle day-to-day administrative tasks in a fast-paced environment.
• Receives checks and helps process payments; assists owners with questions on policies.
• Open mail, file invoices, and route to CAM as needed.
• Invoice property entities for water usage and vehicle passes; confirm payments.
• Maintain up-to-date contact lists, owner packets, and owner portal documents.
• Assist in preparing for HOA board meetings and annual meetings.

Conoscenze

Verbal communication

Written communication

MS Office

Time management

Formazione

High school diploma or GED

Associate degree preferred

Strumenti

MS Office Suite

Descrizione del lavoro

Company SummaryRealManage is a leading national community association management company serving homeowners' associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, master-planned communities, and nationally recognized developer and builder clients. RealManage is proud to be recognized on the Inc. 5000 list of America's fastest-growing private companies and ranked among the top firms in the community management industry. We combine experienced people, innovative technology, and proven practices to help communities thrive.At RealManage, The RM Way is our service identity - something we live every day. It provides a shared definition of what great looks like, a common language for coaching and recognition, and a standard every associate can own. It guides how we serve our clients, how we serve each other, and how we grow.Our commitment to an exceptional associate experience is reflected in RealManage being Great Place to Work Certified. We believe exceptional client experiences start with our associates, and we foster a workplace where people are supported, encouraged to grow, and empowered to deliver outstanding service.Join RealManage and be part of a values-based organization where The RM Way shapes how we serve, work, grow, coach, and recognize one another every day - while making the communities we manage stronger because RealManage is there.Our Guiding ValuesRealManage is a values-based company with the following values as our guiding principles:Integrity: we always do the right thing.Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.Selflessness: more than teamwork; we are part of something special and much larger than any of us.Personal Relationships: we are a professional services company; people do business with people they like.Always Improving: never satisfied, always learning, and always growing. At RealManage, we are always getting better.Responsibilities - Part time positionHandling day-to-day tasks and communication in a fast-paced environmentReceives checks and helps process paymentsAssisting owners with questions regarding policies and proceduresAssisting owners with HOA related issues and communicate to CAM when appropriateOpening all mail and packages and distribute appropriatelyAt the direction of the CAM, electronically filing all invoices and send to CAM for processing.Invoicing property entities for water usage and confirm paymentInvoicing property entities for employee vehicle passes and confirm paymentKeeping all contact lists up to dateKeeping all Homeowner packets up to dateUsing Google Drive, Microsoft Word, Excel, OutlookKeeping Security Binders up to dateKeeping all owner files up to dateKeeping owner portal up to date with monthly and annual documentsActing as an owner liaison between owners/guests and vendors, as neededProcessing and making bank deposits twice weeklyKeeping file and record retention system up to datePreparing for and attending quarterly HOA Board meetings following set proceduresPreparing for and attending Annual Owners Meeting and Reception following set proceduresPreparing meeting minutes for all Board of Director and Annual MeetingsAssisting in preparing, proofing and sending communications out to owners and othersPreparing and managing ordering for annual vehicle passes and annual meeting materialsAssisting CAM with projects and meetings as requestedAttending miscellaneous meetings when requested by CAM or Board of DirectorsDisclaimerThis description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on Board direction and community needs. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.High school diploma or GED required. Associate degree preferred.Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.Excellent computer proficiency (MS Office – Word, Excel and Power Point).Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.Physical RequirementsAbility to sit for prolonged periods at a desk and work on a computer.Ability to occasionally stand, walk, bend, or reach as needed.Ability to lift or move objects up to 10–15 pounds (e.g., files, office supplies).Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.Visual acuity to read printed materials, spreadsheets, and computer screens.Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.Ability to work in a standard office environment with moderate noise levels.Ability to work a standard schedule, with occasional extended hours as required.Pay and Benefits$23.00 to $25.00 / hour , depending on education and experience.EEO & Values StatementRealManage is a values-based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.ADA StatementRealManage is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to apply for this position or perform essential job functions, please contact Human Resources at [e-mail].