Part-Time Health Services Administrative Coordinator

Stony Brook University; Stony Brook (NY); On-site; USD 30,000 - 42,000; Part time

Job summary

Stony Brook University seeks a Health Administrative Coordinator (Staff Assistant) in the Division of Student Affairs. The role serves as the first contact for students entering the facility, handling inquiries about appointments, services, and programs.

It requires strong customer service, confidentiality, and multitasking across health services operations. The incumbent will support appointment scheduling, immunization records data entry, and confidential file management while collaborating

Qualifications

• Bachelor’s degree required; one year of full-time administrative experiencepreferred.
• Experience working with a diverse student body and handling confidential information.
• Valid NYS Driver’s License with clean driving record is required.

Responsibilities

• Serve as first contact for students; respond to inquiries about appointments, services and programs.
• Perform administrative duties: schedule/confirm appointments, input immunization data, maintain confidential files.
• Manage records, chart preparation, provider schedules, and ensure data accuracy in clerical databases.
• Collaborate with Student Health, Wellness & Prevention Services; participate in team meetings and service improvements.
• Work evenings/weekends as needed and maintain confidentiality per FERPA/HIPAA standards.

Skills

Customer service

Communication skills

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Stony Brook University seeks a Health Administrative Coordinator (Staff Assistant) in the Division of Student Affairs. The role serves as the first contact for students entering the facility, handling inquiries about appointments, services, and programs.

It requires strong customer service, confidentiality, and multitasking across health services operations. The incumbent will support appointment scheduling, immunization records data entry, and confidential file management while collaborating