Health Office Secretary (OE)

Oswego Community Unit School District 308; Oswego Township (IL); On-site; USD 21,000 - 25,000; Part time

Job summary

Oswego Community Unit School District 308 is seeking a part-time Health Office Secretary to support the Health Services Team. The role involves clerical duties for student health records, coordination of screenings, and assisting the Building Nurse with patient flow.

Responsibilities include collecting medical paperwork, data entry in the SIS, and maintaining confidential student information. The position emphasizes confidentiality, professionalism, and effective communication with staff,

Qualifications

• Must honor confidentiality in school and nurse's office.
• Must multitask with strong follow-through.
• Effective written and verbal communication is required.
• Able to lift up to 15 pounds.
• Maintain professional behavior at all times.
• Build constructive relationships with students, families, and staff.
• Use technology to track student information and enter data accurately.
• Organize and maintain confidential student records.
• Enjoy interacting with students and families and school staff.

Responsibilities

• Collect and track all medical paperwork for students (physicals, immunizations, exams).
• Enter medical information for students in the School Information System.
• Create and maintain spreadsheets for state reporting (demographics, dental/vision).
• Schedule and assist with Vision and Hearing screenings.
• Assist the Building Nurse with student visits and triage as directed.
• Support other duties assigned by the principal beyond Health Office tasks.
• Maintain a log of student visits to Health Office.
• Supervise students in Health Office, especially during medical situations.
• Answer Health Office phone, take messages, and contact parents as directed.
• Prepare and mail out letters or forms from Health Office.
• Assist with non-treatment tasks as needed by nurse or school.

Skills

Confidentiality

Multitasking

Verbal & written communication

Professional demeanor

Interpersonal with students/parents

Technology literacy

Organization of records

Customer service

Tools

Google Sheets

Google Docs

Data entry

Job description

Oswego Community Unit School District 308 is currently seeking a qualified individual to serve as part-time Health Office Secretary

COMPENSATION

$15.75 Per Hour

BARGAINING UNIT PARTICIPATION

As this is a temporary position, it is exempt from bargaining unit participation.

GENERAL DESCRIPTION

Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health Office Secretaries will not provide nursing care to students, some delegated tasks (such as providing a band-aid, determining order in which students need to be seen, or document nurse interactions per nurse direction) may be required. Responsibilities include, but are not limited to:

DUTIES

• Collecting and tracking all Medical related paperwork for students (physicals, immunization records, dental and vision exams, etc.) including materials related to pandemic response.
• Entering all pertinent medical information for each student in the School Information System.
• Creating and maintaining spreadsheets with student demographics on dental and vision records for state reporting purposes.
• Scheduling and assisting clerically with Vision and Hearing screenings.
• Assisting the Building Nurse with student visits (triage, preparing ice packs, escorting students to and from class and the main office)
• Assist in non-Health Office related tasks in the school as assigned by the principal for other duties as assigned.
• Helps maintain a log of student visits to the Health Office.
• Supervises any students in the Health Office, especially in the event the Building Nurse has to attend to a medical situation elsewhere.
• Answering the Health Office Phone, taking messages, contacting parents per Building Nurse directives.
• Preparing and mailing out any letters or forms from the Health Office
• Assisting the Building Nurse with any other tasks (Non- treatment related) that may be needed.

QUALIFICATIONS

• Required
  • Ability to honor confidentiality expectations of the school and nurse's office
  • Ability to multitask in a way that is organized and with excellent follow-through
  • Ability to communicate effectively both verbally and in writing.
  • Ability to lift up to fifteen pounds.
  • Ability to conduct themselves in a professional manner at all times.
  • Skill in establishing and maintaining effective relationships with a diverse range of employees, students, and parents.
  • Ability to utilize technology to track student information, and enter information electronically both efficiently and accurately
  • Ability to organize and maintain confidential student information and records.
  • Enjoys interacting with students and their families as well as the school staff
• Preferred
  • Google Suites Knowledge (Google Sheets and Docs- how to open, share, and utilize email, docs, and sheets)
  • Data entry experience
  • Bilingual