Part-Time Guest Services & Tours Coordinator

Getaway Adventures / Wine Country Bike Tours; Healdsburg (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

Getaway Adventures / Wine Country Bike Tours in Healdsburg, CA is seeking a part-time Administrative Assistant to handle daily office tasks, answer phones, respond to emails, and provide outstanding guest service.

You will schedule tours, maintain calendars, update booking systems, and prepare simple reports, while coordinating with guides and supporting billing processes. Reliable attendance and a friendly, detail-oriented approach are essential in this small, active hospitality team.

Qualifications

• Strong administrative and clerical skills including scheduling and data entry.
• Excellent phone etiquette and guest communication.
• Experience with executive assistance or office coordination is beneficial.
• Proficient with basic computer apps (calendars, spreadsheets, booking or CRM systems).
• Organizational skills and attention to detail.
• Reliability for on-site work during peak tourism times.

Responsibilities

• Answer phones and respond to email inquiries; provide excellent guest service.
• Schedule tours and maintain calendars; update booking systems.
• Prepare basic documents and reports; support tour operations.
• Coordinate with guides and organize guest information; assist with billing and payment processing.

Skills

Scheduling

Data entry

Document management

Phone etiquette

Guest communication

Office coordination

Calendar management

CRM systems

Tools

Booking systems

CRM software

Job description

Getaway Adventures / Wine Country Bike Tours in Healdsburg, CA is seeking a part-time Administrative Assistant to handle daily office tasks, answer phones, respond to emails, and provide outstanding guest service.

You will schedule tours, maintain calendars, update booking systems, and prepare simple reports, while coordinating with guides and supporting billing processes. Reliable attendance and a friendly, detail-oriented approach are essential in this small, active hospitality team.