Part-Time Grants & Budget Administrator (Physics)

University of Texas at Austin; Austin (TX); Presencial; USD 23.000 - 28.000; A tiempo parcial

Descripción de la vacante

The University of Texas at Austin's College of Natural Sciences seeks a highly organized Administrative Program Coordinator (Part Time, 20 hours/week) to support the Department of Physics in financial and administrative management of research grants. The role ensures grant activities, purchasing, financial reporting, and appointments are completed accurately and in compliance with university and sponsor requirements.

Must be authorized to work in the United States; sponsorship is not available.

Formación

• Bachelor of Science in Accounting from an accredited institution.
• At least 3 years of experience coordinating or administering a program.
• Strong knowledge of accounting principles, financial reporting, budgeting, and account reconciliation.
• Strong organizational, analytical, and administrative skills.
• Excellent attention to detail and the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Excel and other standard accounting software.
• Strong communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently and collaborate effectively with faculty, students, and administrative staff.

Responsabilidades

• Assist with the day-to-day administration and financial management of research grants.
• Monitor grant budgets, expenditures, balances, and project timelines.
• Generate routine and ad hoc financial reports for faculty review.
• Reconcile transactions and identify potential budget discrepancies or compliance concerns.
• Prepare and process purchasing documents, requisitions, reimbursements, invoices, and related records.
• Coordinate with university departments, vendors, and administrative offices to resolve purchasing and payment issues.
• Prepare and manage student appointment documentation, including hiring, renewals, funding changes, and terminations.
• Track appointment dates, payroll information, funding sources, and required approvals.
• Maintain organized and accurate grant, financial, purchasing, and personnel records.
• Assist with grant closeout activities and other administrative tasks as assigned.
• Serve as a liaison between the faculty member and relevant university offices, including research administration, finance, purchasing, payroll, and human resources.

Conocimientos

Accounting

Budgeting

Financial reporting

Account reconciliation

Excel

Communication

Attention to detail

Independence

Educación

Bachelor of Science in Accounting

Herramientas

Microsoft Excel

Accounting software

Descripción del empleo

The University of Texas at Austin's College of Natural Sciences seeks a highly organized Administrative Program Coordinator (Part Time, 20 hours/week) to support the Department of Physics in financial and administrative management of research grants. The role ensures grant activities, purchasing, financial reporting, and appointments are completed accurately and in compliance with university and sponsor requirements.

Must be authorized to work in the United States; sponsorship is not available.