Part-Time Grant & Budget Administrator

The University of Texas at Austin; Austin (TX); On-site; USD 23,000 - 28,000; Part time

Job summary

The University of Texas at Austin's Department of Physics is seeking an Administrative Program Coordinator (Part-Time) to support grant finance, purchasing, and personnel records for research projects.

Working 20 hours per week on UT Main Campus, you will help monitor budgets, prepare reports, process transactions, and coordinate with campus offices to ensure compliance with sponsor requirements. This role emphasizes accuracy, discretion, and collaborative work with faculty and staff.

Qualifications

• Bachelor of Science degree in Accounting from an accredited institution.
• At least 3 years of experience coordinating or administering a program.
• Strong knowledge of accounting principles, financial reporting, budgeting, and account reconciliation.
• Strong organizational, analytical, and administrative skills.
• Excellent attention to detail and the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Excel and other standard accounting software.
• Strong communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently and collaborate effectively with faculty, students, and administrative staff.

Responsibilities

• Assist with the day-to-day administration and financial management of research grants.
• Monitor grant budgets, expenditures, balances, and project timelines.
• Generate routine and ad hoc financial reports for faculty review.
• Reconcile transactions and identify potential budget discrepancies or compliance concerns.
• Prepare and process purchasing documents, requisitions, reimbursements, invoices, and related records.
• Coordinate with university departments, vendors, and administrative offices to resolve purchasing and payment issues.
• Prepare and manage student appointment documentation, including hiring, renewals, funding changes, and terminations.
• Track appointment dates, payroll information, funding sources, and required approvals.
• Maintain organized and accurate grant, financial, purchasing, and personnel records.
• Assist with grant closeout activities and other administrative tasks as assigned.
• Serve as a liaison between the faculty member and relevant university offices, including research administration, finance, purchasing, payroll, and human resources.

Skills

Organizational skills

Analytical skills

Administrative skills

Attention to detail

Communication skills

Discretion

Independent work

Collaborating with faculty

Education

Bachelor of Science in Accounting

Tools

Microsoft Excel

Job description

The University of Texas at Austin's Department of Physics is seeking an Administrative Program Coordinator (Part-Time) to support grant finance, purchasing, and personnel records for research projects.

Working 20 hours per week on UT Main Campus, you will help monitor budgets, prepare reports, process transactions, and coordinate with campus offices to ensure compliance with sponsor requirements. This role emphasizes accuracy, discretion, and collaborative work with faculty and staff.