Senior Research Admin & Grants Coordinator

The University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Competitive health benefits

Vision, Dental, Life insurance

Generous paid vacation and holidays

Retirement plan with employer matching

Job summary

The University of Texas at Austin's Texas Materials Institute seeks a highly organized Senior Administrative Associate for Research to provide comprehensive administrative, financial, and business operations support for sponsored research.

You will coordinate proposals, monitor awards, prepare monthly financial reports, manage purchasing and travel, and support ProCard transactions and other duties in a fast-paced research environment.

Qualifications

• Bachelor's degree with at least three years of experience in administrative support, business operations, financial administration, research administration, accounting, or a related area.
• High School Diploma or GED with at least seven years of experience
• Experience performing complex administrative and financial functions, including budget monitoring, financial transactions, purchasing, payments, reimbursements, or account reconciliation.
• Demonstrated ability to manage multiple priorities, deadlines, and detailed administrative processes with a high level of accuracy.
• Strong organizational, analytical, problem-solving, and follow-through skills.
• Effective written and verbal communication skills and the ability to interact professionally with faculty, staff, students, vendors, and University offices.
• Ability to interpret and apply policies, procedures, guidelines, and financial information.
• Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Word.
• Ability to work independently, exercise sound judgment, take initiative, and appropriately prioritize competing responsibilities.
• Ability to work collaboratively with others and provide dependable administrative support in a fast-paced research environment.
• Ability to maintain confidentiality and appropriately handle sensitive personnel, financial, and research information.

Responsibilities

• Grant Proposal and Sponsored Research Administration: Work closely with TMI core faculty to coordinate sponsored research proposal submissions, assist with budgets and supporting materials, and communicate with faculty and sponsors.
• Grant Lifecycle and Financial Management: Monitor award periods, account activity, balances, expenditures, funding availability, and administrative deadlines; assist with extensions, funding changes, and closeout activities.
• Faculty Grant Financial Reporting and Analysis: Prepare and distribute monthly grant financial reports; review balances and tuition costs; provide clear financial status information to faculty.
• Purchasing, Vendor Payments, Reimbursements, and Tuition: Process purchase requests, vendor payments, invoices, reimbursements, and TRB tuition; resolve purchasing issues with stakeholders.
• ProCard Administration: Manage ProCard transactions, maintain records, and provide support for research groups.
• Travel Administration and other related duties as assigned: Coordinate research-related travel, process authorizations, reimbursements, and ensure compliance with funding requirements.

Skills

Communication

Organizational skills

Analytical skills

Time management

Team collaboration

Education

Bachelor's degree + 3 years experience

High School Diploma + 7 years experience

Tools

Microsoft Excel

Outlook

Word

Job description

The University of Texas at Austin's Texas Materials Institute seeks a highly organized Senior Administrative Associate for Research to provide comprehensive administrative, financial, and business operations support for sponsored research.

You will coordinate proposals, monitor awards, prepare monthly financial reports, manage purchasing and travel, and support ProCard transactions and other duties in a fast-paced research environment.