Part-Time Front Desk & Office Concierge

Pittsburgh Cultural Trust; Pittsburgh (Allegheny County); On-site; USD 23,000 - 32,000; Part time

Job summary

The Pittsburgh Cultural Trust is seeking a part-time Reception and Office Coordinator to serve as the first point of contact in the Executive Office. This in-person role shares responsibilities with a second coordinator and typically covers two days per week (about 16 hours).

You will screen visitors, manage the front desk, handle calls, mail, deliveries, and supplies, support meetings with external guests, and uphold a welcoming, secure environment with professional customer service.

Qualifications

• 1–2 years’ experience in a receptionist/front-facing role.
• Experience in face-to-face customer service or retail preferred.
• Strong working knowledge of Microsoft Office suite.
• Exceptional verbal and interpersonal skills; professional demeanor.

Responsibilities

• Screen guests through the intercom system.
• Manage visitor pre-registration and check-in via SwipedOn.
• Answer the reception desk phone and check voicemail.
• Maintain the reception area in a clean, professional state.
• Receive, log, and distribute mail and packages; assist with protocols.
• Support office supplies and kitchen stock; restock as needed.
• Assist with meetings with external stakeholders, including catering support.
• Perform other duties as assigned and uphold DEI principles.

Skills

Microsoft Office

Customer service

Communication

Tools

SwipedOn

Job description

The Pittsburgh Cultural Trust is seeking a part-time Reception and Office Coordinator to serve as the first point of contact in the Executive Office. This in-person role shares responsibilities with a second coordinator and typically covers two days per week (about 16 hours).

You will screen visitors, manage the front desk, handle calls, mail, deliveries, and supplies, support meetings with external guests, and uphold a welcoming, secure environment with professional customer service.