Part-Time Front Desk Associate

Insight Global; Bellevue (WA); On-site; USD 30,307 - 37,195; Full time

Job summary

A leading HVAC representative firm is seeking a Front Desk Associate in Bellevue, Washington. The role involves providing excellent customer service, managing calls, scheduling meetings, and maintaining office supplies. Candidates should have 2-5 years in a related field, strong communication skills, and proficiency in Microsoft Office. This position is ideal for those who can thrive in a fast-paced environment. Competitive hourly pay ranges from $22 to $27 based on experience and education.

Qualifications

• 2-5 years in an administrative/customer service/front desk related role.
• Effective customer service/relationship management skills via walk-ins, phone, and email.
• Ability to work in a fast-paced environment.

Responsibilities

• Serve as the first point of contact for visitors and callers.
• Provide professional customer service and administrative support.
• Manage incoming calls and correspondence, scheduling meetings and conference rooms.
• Maintain office supplies and kitchen inventory.
• Assist with data entry and petty cash reconciliation.

Skills

Customer service

Multitasking

Communication

Organization

Proficiency in Microsoft Office

Experience with SharePoint

Job description

Job Description

A large HVAC manufacturer's representative firm is seeking a Front Desk Associate to join their team in the Bellevue, Washington area. This person will serve as the first point of contact for visitors and callers, providing professional customer service and administrative support to the office. Responsibilities include greeting guests, managing incoming calls and correspondence, scheduling meetings and conference rooms, maintaining office supplies and kitchen inventory, and supporting basic project and accounting tasks such as data entry and petty cash reconciliation. This role also assists with document preparation, filing, and coordinating travel arrangements. Strong communication, organization, and multitasking skills are essential, along with proficiency in Microsoft Office and SharePoint. The ideal candidate thrives in a fast‑paced environment and maintains a positive, professional demeanor.

While on contract, this role is paying anywhere between 22 – 27/hr. depending on years of experience and education level.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail]. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• 2-5 years in an administrative/customer service/front desk related role
• Effective customer service/relationship management skills via walk‑ins, phone, and email
• Experience working with Excel, MS Office, Word, and PowerPoint
• Ability to work in Bellevue office 5 days/week and work in a fast paced environment