Administrative Assistant

TalentBurst Inc; Bellevue (WA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in staffing solutions seeks an Administrative Assistant for a 6-month position in Bellevue, WA. The role involves extensive administrative support, facilitating communication within the company, and managing various office functions. Ideal candidates will possess 2-5 years of experience and strong organizational skills to thrive in this fast-paced environment.

Qualifications

• 2-5 years of administrative experience.
• Customer service-focused with a professional presence.
• Strong communication skills in a fast-paced environment.

Responsibilities

• Establish and maintain relationships with all levels of management.
• Provide backup to front desk and support senior management.
• Assist with onboarding new employees and scheduling interviews.

Skills

Communication skills

Customer service

Detail-oriented

Multi-tasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Oracle iExpense/iProcurement

Job description

TalentBurst group of companies was founded in 2002 by three ex-Monster Worldwide (parent of Monster.com) employees.Our strategic vision was to provide our customers with a service delivery experience that incorporated our knowledge of the staffing industry, laser like focus on process and unparalleled value.

Job Description

Role: Administrative Assistant

Duration: 6 Months+

Location: Bellevue, WA

Job Responsibility:

• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts

• Provide backup support to the front desk, including greeting and badging visitors, processing mail, stocking break rooms, and straightening common areas

• Perform team support duties including ordering office supplies, making copies, updating distribution lists, and scheduling contractor interviews

• Provide support for senior management, including travel arrangements and itineraries, expense reports, correspondence, and meeting coordination

• Coordinate conference/meeting room set-up, catering, and logistical arrangements for onsite and offsite meetings and events, and provide on-location support for team activities and outings

• Assist with on-boarding of new employees and contractors

• Assist with space management, workspace move requests and submit facilities work orders

• Act as a liaison, problem solver, and facilitator for the department

• Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities

• Create purchase requisitions, reconcile purchasing card expenses and troubleshoot issues with Finance

• Partner and coordinate workload with other administrative team members and provide backup support when needed

• This role will require off-hours work and responsiveness at times

Qualifications

• 2-5 years of administrative experience

• Customer service-focused, with a professional presence and a confident and approachable personality

• Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment

• Skilled in Microsoft Outlook, Word, Excel, and PowerPoint; experience with SharePoint and Oracle iExpense/iProcurement helpful

• Proficient in managing Outlook calendars and organizing travel

• Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively

• Detail-oriented and able to complete work assignments with a high degree of quality

• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information

Qualifications

• 2-5 years of administrative experience

• Customer service-focused, with a professional presence and a confident and approachable personality

Additional Information

Nice to Have Skills:

Experience with SharePoint and Oracle iExpense/iProcurement helpful Experience making business travel arrangements