Part-time Family Assistant (Palm Beach, FL)

Lily Pond Services; Florida; On-site; USD 28,000 - 41,000; Part time

Job summary

Lily Pond Services LLC seeks a meticulous part-time family assistant to help manage daily activities at a Palm Beach home. The role requires exceptional organization, discretion, and the ability to work independently while supporting a dog and a young child.

Typical schedule is Monday to Friday, 9 am–1 pm (25 hours/week) with additional flexibility for evenings and occasional weekends. Responsibilities include calendar management, travel planning, shopping, and light bookkeeping.

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to work independently in a home environment.
• Experience coordinating schedules and travel arrangements.
• Comfort with caring for a dog and a toddler.
• Strong communication and discretion.

Responsibilities

• Act as primary gatekeeper and liaison for the principal.
• Assisting with occasional care and supervision of a toddler and dog.
• Prioritizes and coordinates calendar and meeting schedules.
• Coordinate and arrange all travel itineraries.
• Arrange accommodation and dining logistics locally and internationally.
• Manage and purchase items needed for principal.
• Clerical duties: sorting mail, answering phones, data entry, and filing.
• Maintain bills, emails, notes, spreadsheets, and documentation trail for recall.
• Label and file electronic copies of documents and items.
• Meet deadlines and anticipate employer needs.
• Create Excel spreadsheets and bookkeeping.
• Support principal with other duties and errands as required.

Skills

Organizational skills

Attention to detail

Independent work

Discretion

Interpersonal communication

Multitasking

Flexibility

Tools

Excel

Job description

A private couple is in search of a skilled and meticulous part-time family assistant to assist in overseeing and coordinating the daily activities at their Palm Beach home. The ideal candidate for this position must possess excellent organizational skills, attention to detail, adaptability, the ability to work independently, and feel at ease caring for their dog and young son. The primary responsibilities include managing orders, packages, returns, reservations, planning, research, and other related tasks.

• Act as primary gatekeeper and liaison forthe principal
• Assisting with occasional care and supervision of a toddler boy and families dog
• Prioritizes and coordinate calendar and meeting schedules
• Coordinate and arrange all travel itineraries
• Arrange accommodation and dining logistics locally and internationally
• Manage and purchase items needed forprincipal
• Clerical duties of sorting mail, answering phones, data entry, and filing
• Maintaining and organizing bills, emails, notes, spreadsheets, and all documentation trail for immediate recall
• Labeling and filing electronic copies of various documents and personal items
• Meeting all necessary deadlines and anticipating employer needs
• Creating excel spreadsheets and bookkeeping
• Supports Principal with other dutiesand errandsas required

The standard schedule consists of Monday to Friday, from 9 am to 1 pm. An additional 5 hours of flexibility per week is desirable, specifically for babysitting during evenings and weekends. A 25-hour work week is assured. Payment: The hourly compensation is competitive; nevertheless, ultimate offers are contingent on prior experience.

Job Requirements:

• Self-motivated and ability to work in a home environment
• An organizational ninja that can prioritize multiple tasks seamlessly with excellent attention to detail
• Able to handle confidential information with discretion, tact, and diplomacy
• Adaptable to various competing demands and demonstrate the highest level of service and response
• Excellent interpersonal communication skills with the ability to interact in a positive manner.
• Ability to communicate in a clear, concise manner with tact,diplomacyand flexibility
• Able to build relationships with Family Members and other Administrative/Personal Staff
• Ability in prioritizing high volume workloads while ensuring priorities and deadlines are met
• Knows when and how to be assertive to get things done
• Quickly responds to requests and does not need to be followed up on
• Is responsible and possesses high integrity

About Lily Pond Services

Lily Pond Services is a bespoke domestic staffing firm that partners with families to find experienced domestic staffing professionals for their homes and family offices. At Lily Pond, you can connect with confidence through our trusted customized placement process. We use a thorough and efficient placement process to help find the right staff to suit your specific needs.