Private Family Assistant — Organized & Discreet (25h/wk)

Lily Pond Services LLC; Florida; On-site; USD 28,000 - 41,000; Part time

Job summary

Lily Pond Services LLC seeks a meticulous part-time family assistant to help manage daily activities at a Palm Beach home. The role requires exceptional organization, discretion, and the ability to work independently while supporting a dog and a young child.

Typical schedule is Monday to Friday, 9 am–1 pm (25 hours/week) with additional flexibility for evenings and occasional weekends. Responsibilities include calendar management, travel planning, shopping, and light bookkeeping.

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to work independently in a home environment.
• Experience coordinating schedules and travel arrangements.
• Comfort with caring for a dog and a toddler.
• Strong communication and discretion.

Responsibilities

• Act as primary gatekeeper and liaison for the principal.
• Assisting with occasional care and supervision of a toddler and dog.
• Prioritizes and coordinates calendar and meeting schedules.
• Coordinate and arrange all travel itineraries.
• Arrange accommodation and dining logistics locally and internationally.
• Manage and purchase items needed for principal.
• Clerical duties: sorting mail, answering phones, data entry, and filing.
• Maintain bills, emails, notes, spreadsheets, and documentation trail for recall.
• Label and file electronic copies of documents and items.
• Meet deadlines and anticipate employer needs.
• Create Excel spreadsheets and bookkeeping.
• Support principal with other duties and errands as required.

Skills

Organizational skills

Attention to detail

Independent work

Discretion

Interpersonal communication

Multitasking

Flexibility

Tools

Excel

Job description

Lily Pond Services LLC seeks a meticulous part-time family assistant to help manage daily activities at a Palm Beach home. The role requires exceptional organization, discretion, and the ability to work independently while supporting a dog and a young child.

Typical schedule is Monday to Friday, 9 am–1 pm (25 hours/week) with additional flexibility for evenings and occasional weekends. Responsibilities include calendar management, travel planning, shopping, and light bookkeeping.