Discreet Private Assistant in Palm Beach Luxury Household

Lily Pond Services LLC; Florida; Hybrid; USD 55,000 - 82,000; Part time

Job summary

Lily Pond Services LLC is seeking an exceptionally poised Personal Assistant to provide discreet, high-level support for a private family. The role requires flawless organizational skills, absolute confidentiality, and proactive anticipation of needs in a fast-paced private household.

This hybrid position requires in-person presence at the Palm Beach residence with remote work as needed, Monday–Friday 9:00 AM–2:00 PM, 25 hours per week.

Qualifications

• Minimum 5+ years direct experience as a Personal Assistant in a private family office or equivalent high-net-worth environment.
• Outstanding organizational, multitasking, and proactive problem-solving abilities.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel) and familiarity with project/task management tools.
• Highly polished, professional demeanor with utmost discretion and confidentiality.
• Proven track record of working independently, anticipating needs, and thriving under pressure.
• Meticulous attention to detail and calm, resourceful approach in a fast-moving environment.

Responsibilities

• Serve as primary liaison between household staff, family office, vendors, and service providers to ensure seamless coordination across multiple locations.
• Manage household and office inventories; oversee procurement of supplies, luxury goods, and special-order items.
• Coordinate complex, fluid schedules including appointments, meetings, social engagements, and family commitments.
• Plan and execute detailed domestic and international travel arrangements (flights, luxury accommodations, ground transportation, detailed itineraries).
• Handle travel documentation (passports, visas, etc.) in close collaboration with the family office.
• Assist with personalized gifting, bespoke luxury procurement, and unique client requests.
• Schedule and manage medical appointments and overall calendar oversight.
• Support planning and execution of special events, family gatherings, and celebrations in partnership with the family office.

Skills

5+ years experience

Organizational skills

Communication skills

MS Office (Outlook, Word, Excel)

Project management tools

Discretion & confidentiality

Independent work

Attention to detail

Job description

Lily Pond Services LLC is seeking an exceptionally poised Personal Assistant to provide discreet, high-level support for a private family. The role requires flawless organizational skills, absolute confidentiality, and proactive anticipation of needs in a fast-paced private household.

This hybrid position requires in-person presence at the Palm Beach residence with remote work as needed, Monday–Friday 9:00 AM–2:00 PM, 25 hours per week.