Part-Time Facilities & Office Services Pro

SPS North America; Concord (CA); On-site; USD 30,000 - 31,000; Part time

Benefits offered by this job

Career growth

Learning & development

Bonuses

Paid time off

401k matching

Medical benefits

Job summary

SPS North America is seeking a Part-Time Facilities Services Associate to support workplace operations in Concord, CA. This role covers facilities coordination, mailroom operations, pantry and conference room services, and reception backup as needed.

The position is typically Mon-Fri with flexible day parts and requires a proactive, customer-focused approach to keep the office welcoming and efficient. The ideal candidate will maintain clean common areas, manage supplies, assist with events, and

Qualifications

• High school diploma or equivalent required.
• 1 year or more experience in facilities, office services, mailroom operations, hospitality, reception, customer service, or a related role preferred.
• Experience working in a corporate office or professional services environment is a plus.
• Strong customer service skills with the ability to interact professionally with employees, visitors, clients, and vendors.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities, adapt to changing needs, and work independently with minimal supervision.
• Basic computer proficiency, including Microsoft Office applications and the ability to learn various workplace systems and software.
• Strong verbal and written communication skills.
• Demonstrated initiative, dependability, and a willingness to assist across multiple service areas.

Responsibilities

• Maintain a clean, organized, and functional office environment, including common areas, conference rooms, breakrooms, and shared workspaces.
• Perform routine workplace inspections to identify maintenance needs, cleanliness concerns, safety issues, and opportunities for improvement.
• Coordinate basic office maintenance, furniture arrangements, workspace resets, and general upkeep.
• Submit and follow up on building maintenance requests, work orders, and service-related issues as needed.
• Assist with office moves, furniture assembly, equipment placement, and other workplace adjustments.
• Monitor office supply inventory and replenish or coordinate orders to maintain appropriate stock levels.
• Maintain organized supply closets, storage areas, and designated service spaces.
• Receive, sort, process, and distribute incoming mail, packages, and other deliveries.
• Manage outgoing mail and shipping requests, ensuring proper preparation, labeling, and processing.
• Notify employees of incoming packages and deliveries through email or designated communication systems.
• Maintain accurate records and chain-of-custody documentation for mail and package transactions.
• Perform document scanning, indexing, and electronic distribution in accordance with established procedures.
• Operate and maintain office equipment, including multifunction printers, scanners, and other document processing devices.
• Monitor equipment functionality and replenish paper, toner, and other necessary supplies.
• Maintain pantry, kitchen, and breakroom areas by stocking supplies, organizing spaces, and performing routine checks throughout the day.
• Monitor inventory levels and coordinate replenishment of beverages, snacks, kitchen supplies, and other workplace essentials.
• Prepare conference rooms and meeting spaces according to client requirements, including furniture arrangements, equipment, and general presentation.
• Perform daily room resets to ensure spaces are clean, organized, and ready for upcoming meetings.
• Assist with the setup, breakdown, and coordination of employee events, catered meetings, luncheons, and other workplace activities.
• Coordinate with building management, vendors, and other service providers to support scheduled setups and workplace requests.
• Provide backup reception, lobby, or concierge coverage as needed, including greeting visitors, answering inquiries, and directing guests appropriately.
• Deliver professional, courteous, and responsive customer service to employees, visitors, and clients.
• Respond to workplace service requests and route inquiries to the appropriate individuals or departments.
• Proactively identify opportunities to assist other service areas and support overall site operations.
• Collaborate with SPS colleagues, client representatives, building management, and vendors to ensure consistent service delivery.
• Complete daily checklists, service logs, inventory records, and other operational reporting as assigned.
• Maintain confidentiality and exercise sound judgment when handling sensitive information, packages, or requests.

Skills

Customer service

Organization

Multitasking

Communication

Education

High school diploma or equivalent

Job description

SPS North America is seeking a Part-Time Facilities Services Associate to support workplace operations in Concord, CA. This role covers facilities coordination, mailroom operations, pantry and conference room services, and reception backup as needed.

The position is typically Mon-Fri with flexible day parts and requires a proactive, customer-focused approach to keep the office welcoming and efficient. The ideal candidate will maintain clean common areas, manage supplies, assist with events, and