Miami Office & Executive Support Specialist

Aston Carter; Miami (FL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off (PTO)

Transportation benefits

Job summary

Aston Carter is seeking an Office Administrator for our on-site Miami office to support daily operations, coordinate calendars, and assist executives with confidential tasks.

You will manage mail, vendors, onboarding, and internal communications, ensuring a professional, organized workplace across local and remote stakeholders. This full-time, contract-to-hire role emphasizes reliability and proactive problem solving.

Qualifications

• 3+ years in office coordination or admin support.
• Proven ability to manage calendars and scheduling.
• Demonstrated discretion with confidential information.

Responsibilities

• Serve as first contact for visitors and calls, in a professional manner.
• Manage mail, documents, and vendor communications accurately.
• Coordinate calendars and schedule meetings with Outlook invitations.
• Support onboarding and employee-related processes with HR.
• Ensure office is organized, and coordinate with IT and facilities teams.
• Assist executives with routine and ad hoc requests.

Skills

Office coordination

Outlook proficiency

Calendar management

Customer service

Confidentiality

Multitasking

Communication skills

Problem solving

Tools

Microsoft Outlook

Microsoft Teams

Excel

PowerPoint

Microsoft Copilot

Job description

Aston Carter is seeking an Office Administrator for our on-site Miami office to support daily operations, coordinate calendars, and assist executives with confidential tasks.

You will manage mail, vendors, onboarding, and internal communications, ensuring a professional, organized workplace across local and remote stakeholders. This full-time, contract-to-hire role emphasizes reliability and proactive problem solving.